Payroll Coordinator

Position:
Payroll Coordintor

Location:

Holland, Michigan (onsite/1 day remote)
Salary: $55,000-$65,000

Our client is a fast-growing manufacturing company committed to delivering high-quality products that delight customers and drive innovation. The Payroll Coordinator plays a critical role in ensuring the accurate and timely processing of weekly payroll for a large employee population. This position is responsible for payroll administration, payroll-related accounting and reporting, month-end activities, and 401(k) plan support. Working closely with Human Resources, Finance, operational leaders, and third-party vendors, the Payroll Coordinator serves as a trusted resource for payroll compliance, reporting, and employee support.

The ideal candidate is highly detail-oriented, analytical, and organized, with the ability to manage confidential information, meet strict deadlines, and continuously improve payroll processes and controls.

Payroll Coordinator

Key Responsibilities:

Payroll Administration

• Process weekly payroll for approximately 900 hourly employees, ensuring accuracy, completeness, and compliance with established deadlines.
• Review timekeeping records, employee changes, deductions, and supporting documentation to identify and resolve discrepancies prior to payroll processing.
• Audit payroll registers, exception reports, and payroll outputs to ensure data integrity and accuracy.
• Process off-cycle payrolls, bonuses, adjustments, and other special payments as needed.
• Administer garnishments, Friend of the Court orders, tax levies, and other payroll-related with holdings.
• Respond to employee and leadership payroll inquiries in a timely, professional, and confidential manner.

Accounting & Reporting

• Prepare payroll-related journal entries, accruals, reconciliations, and supporting documentation.
• Assist with month-end, quarter-end, and year-end close activities related to payroll.
• Generate and maintain payroll reports and provide analytical support for ad hoc reporting requests.
• Support audit requests and maintain documentation for payroll-related internal controls.

401(k) Administration

• Prepare and submit weekly retirement plan contribution files accurately and within required deadlines.
• Reconcile employee deferrals, employer contributions, and file totals while investigating and resolving discrepancies.
• Maintain accurate records and support compliance with retirement plan requirements.

Compliance & Process Improvement

• Assist with year-end payroll activities, including W-2 processing, payroll reconciliations, and employee data validation.
• Process and report unclaimed payroll checks in accordance with federal and state requirements.
• Ensure the confidentiality and security of employee compensation, banking, tax, and company information.
• Identify opportunities to enhance payroll processes, controls, reporting, and system utilization.
• Perform other duties and special projects as assigned.

Payroll Coordinator Experience & Skills

• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, Human Resources, or a related field preferred; equivalent payroll experience will be considered.
• Minimum of 1 year of payroll processing experience in a high-volume environment.
• Strong understanding of payroll practices, payroll taxation, deductions, garnishments, reconciliations, and timekeeping systems.
• Experience with payroll, HRIS, and workforce management systems;
  Paycor experience is a plus.
• Advanced proficiency in Microsoft Excel, including formulas, lookups, filters, reconciliations, and pivot tables.
• Exceptional attention to detail with strong analytical and problem-solving abilities.
• Ability to manage multiple priorities, meet deadlines, and maintain a high degree of accuracy.
• Sound judgment and the ability to investigate and resolve payroll-related issues independently.
• Strong communication and customer service skills with the ability to build positive working relationships across all levels of the organization.
• Proven ability to maintain confidentiality and handle sensitive information with discretion.

#INOCT
2026
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