Administrative Assistant

Overview

The Macatawa Area Coordinating Council (MACC) is seeking a part-time Administrative Assistant (15–20 hours per week) to provide vital administrative support for our programs and projects. This role is central to keeping our office operations running smoothly and ensuring that the MACC continues to serve the Holland/Zeeland community effectively.

The Administrative Assistant will work directly with the Executive Director and collaborate closely with the Transportation Planner, GIS Specialist, and Financial Manager.

We are looking for someone who:

• Has a strong understanding of the Holland/Zeeland community and its philanthropic spirit.
• Appreciates the collaborative role of a council of governments.
• Brings professionalism, organization, and a welcoming attitude to every interaction.

Key Responsibilities

• Perform general office management, including copying, scanning, and processing invoices and payments.
• Maintain central filing systems and records in both digital and physical formats.
• Prepare for meetings: coordinate offsite locations, order catering, and assist with setup/teardown.
• Track office supplies and handle purchasing as needed.
• Prepare, distribute, and post meeting agendas, packets, and related correspondence.
• Serve as first point of contact by answering and forwarding phone calls, and greeting visitors.
• Support community events by assisting with setup, staffing, and takedown (approximately 5 per year, including occasional evenings/weekends).
• Coordinate building and property maintenance services (landscaping, snow removal, etc.).
• Maintain and monitor the yearly task schedule and ensure record retention compliance.
• Update and maintain MACC’s website content.
• Provide note-taking or meeting coverage as needed.
• Represent MACC at occasional community or social events.
• Other administrative duties as assigned.

Qualifications

• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Strong written and verbal communication skills.
• Excellent organizational and multitasking abilities.
• Outgoing, professional, and team-oriented attitude.
• Ability to occasionally adjust schedule to meet organizational needs.
• Attention to detail and accuracy.
• Ability to lift 20 lbs. and perform occasional physical tasks (event setup).
• Must have a valid driver’s license and personal vehicle (mileage reimbursed).
• Commitment to creating an inclusive and accessible workplace. Reasonable accommodations will be made for individuals with disabilities.
• Flexible scheduling to fit your needs.
• Positive, supportive, and fun work environment.
• Yearly cost-of-living wage adjustments.
• Mileage reimbursement for work-related travel.
• Professional development opportunities and exposure to regional planning work.
• The chance to contribute meaningfully to the Holland/Zeeland community.

Compensation

$20–25/hour

More Information

For any questions, please email Alec Miller (Use the "Apply for this Job" box below).

Applications Close: 9/26

Preferred First Day: 10/6