Office Manager

Office Manager

At Smile, our passion is to reimagine dentistry and how people experience it. To that end, we focus on doing one thing better than anyone else…easy, integrated dental care. Smile is West Michigan’s first and only multi-specialty dental practice, combining adult dentistry (Smile), pediatric dentistry (Little Smiles), and orthodontics (Smile Orthodontics). This allows each of our offices (Grand Rapids, Grand Haven, North Muskegon, and Holland) to provide a one-stop destination for the dental needs of the entire family.

Our Office Managers serve as leaders and are the heart and soul of the practice. Our managers focus on partnering with our doctors to optimize practice performance and provide the best patient experience. By joining our team, you’ll have the following benefits:

• Work-Life Balance: (Monday–Thursday 7:40 am–5:00 pm, Friday 7:40 am–1:00 pm)
• Time Off:
  Up to 3 weeks PTO + 8 paid holidays (PTO rolls over!)
• Parental Leave:
  Up to 3 weeks paid
• 401(k) Match
• Health Benefits:
  
  Medical, dental, vision, HSA & FSA + earn up to $2,000/year when selecting our quality care plans
• Employee Assistance Programs:
  Free 24/7 support for personal, financial & legal issues
• CE & Growth: SPEAR access + continuing education
• Wellness Perks: $28/month gyms, 12K+ on‑demand workouts when selecting our quality care plans
• Pet Insurance:
  Flexible plans + 24/7 telehealth for your pet

$55,000‑$62,000 per year

• Post insurance and patient payments, verify insurance, and appeal denied insurance claims
• Check in patients and prepare and present simple treatment plans
• Complete end‑of‑day tasks
• Run daily, weekly, and monthly reports from the practice management system
• Conduct daily huddle meetings
• Establish schedules and work assignments for team members according to workload, space, and equipment
• Identify problems, provide training to team members, and deliver feedback
• Maintain the practice management system to store accurate data and produce reports
• Authorize expenditures to budget

• Ability to delegate tasks effectively
• Proactively manage performance expectations
• Prioritize competing commitments and initiatives
• Ability to manage up, across, and down effectively
• Strong verbal and written communication
• Customer service experience
• Leadership and management experience
• Dental office experience (preferred)

We provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Working conditions include those typically seen in an office environment. Prolonged periods of sitting at a desk and working on a computer. Must be able to lift to 15 pounds at times.

Mid‑Senior level

Full‑time

Administrative

Hospitals and Health Care