HR Coordinator

Posting #: ADM HR AST 2026-02

Application Details:
Submit Resume and Cover Letter

Start Date:

ASAP

Hours:

75 hours per pay; 0830 h
-0430 h

Pay: CA $37,500.00-CA $65,300.00 per year

Holland Christian Homes consists of 6 independent/Assisted Living apartment towers, as well as Faith Manor and Grace Manor which are private, non-profit Christian Long-Term Care facilities situated in the City of Brampton. Holland Christian Homes is a growing, dynamic, innovative organization that provides a full continuum of care to individuals in a Christian atmosphere.

We believe that individuals requiring our services have the right to a lifestyle that adequately meets their physical psychological, emotional, social, cultural and spiritual needs. These services are provided by fully qualified professional staff who respects and carries out the values associated with a person‑centred approach which include rights, dignity, identity, individuality, respect, privacy, choice and independence.

The Human Resources Assistant performs a wide range of administrative and clerical duties related to human resources such as supporting the Director of Human Resources (DHR), for all HR functions that includes recruitment, onboarding, preparing, maintaining and updating personnel files and the HRIS systems such as Quadrant, Surge, Staff Schedule Care and HRIS reports. Provide Administrative support for Health and Safety Committee and the Program, WSIB filing and any related health and safety tasks.

Provide administrative services for recruitment, posting, seniority calculation, training and orientation files and administrative logistics, employee performance and labour relations, etc. This incumbent is required to understand and interpret the Collective Agreement and related legislations.

This is a replacement position.

• Assisting with Recruitment: job postings, sourcing candidates, reviewing resumes, vetting the credentials, telephone screening, coordinating interviews with hiring manager
• Prepare, review and post the job postings. Any union postings must follow the guideline with the Collective Agreement. Process internal and external applicants by collecting applications and resumes in either hard or soft copy and forwarding it to hiring managers.
• Screen resumes, complete telephone screening and forward the results to hiring managers
• Process selection of successful candidates including reference checks, prepare offer letter and collect offer documentation.
• Collaborate with third party to process reference check, follow up and gather employment verifications which are forwarded to hiring manager.
• Prepare Orientation/Onboarding packages, and assign them for in‑person orientation
• Create new hire profile in Surge for Mandatory training in the absence of Training & Development Coordinator.
• Collect, process and follow up with Onboarding documentation so that files are complete and in compliance with FLTCA
• Review and audit on employee files to ensure all mandatory documents are complete and up‑to‑date in compliance with FLTCA
• Process onboarding package including parking tags, photo ’s and entry fob for all new hires
• Collaborate with payroll and unit schedulers to arrange unit orientation
• Ensure necessary submission of onboarding paperwork to payroll
• Responsible for preparing employee filing for new hires
• Ensure timely collection of orientation checklists from hiring managers.
• Organize and maintain employee files in alphabetical order for easy access and compliance.
• Calculate Seniority for Internal Union postings and forward to Schedulers for awarding to internal candidates
• Create Internal Transfer Forms (ITF’s) for successful candidates and decline letters for unsuccessful candidates
• Assist Hiring Managers in Recruitment process and provide administrative support.
• Prepare Letters of Employment (LOE) and internal transfer letters in accordance with company policies and procedures.
• Track and verify the SIN numbers of all employees to ensure eligibility to work in Canada.
• Maintain tracker for SIN number expiration and communicate to hiring manager on…