Assistant Project Manager - Geo Department

POSITION SUMMARY

The Assistant Project Manager is responsible for supporting the successful coordination, administration, preparing and execution of assigned Geotechnical projects set ups and scheduling of work. This position works closely with Senior Engineers, Project Managers, field personnel, clients, and administrative staff to ensure projects are properly scheduled, staffed, documented, permitted, and progressing according to established timelines and project requirements.

The Assistant Project Manager will be responsible for reviewing drilling crew timesheets, assisting with proposal preparation, preparing project set ups once awarded, prepare schedule of drilling crew, supporting Senior Engineers with technical report preparation, maintaining project schedules and timelines, coordinating field activities with Dispatch, and ensuring all required permits are obtained and paid for prior to scheduled work.

This position requires strong organizational skills, attention to detail, communication skills, and the ability to manage multiple projects and competing priorities in a fast-paced environment.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Project Coordination

• Assist Senior Project Managers and Engineers with the day-to-day coordination and administration of assigned projects. Prepare and manage drill schedule.
• Monitor project progress, deadlines, schedules, and outstanding deliverables.
• Maintain accurate project timelines and update schedules as project conditions change.
• Identify scheduling conflicts, delays, staffing concerns, and other issues and communicate them to the appropriate Project Manager or Senior Engineer.
• Coordinate project activities between engineering staff, drilling crews, field technicians, Dispatch, clients, and subcontractors.
• Assist with maintaining project documentation and ensuring required project information is available to field and office personnel. Track project status from initial assignment through completion.
• Drilling Crew Timesheet Review - Review daily and weekly drilling crew timesheets for accuracy, completeness, and appropriate project coding. Compare timesheets against scheduled work and project assignments. Verify that hours, project numbers, work descriptions, travel time, standby time, and other applicable entries are properly documented.

Proposal Preparation

• Assist with preparing proposals, estimates, and supporting documentation for drilling, inspection, and related services.
• Review project requirements, scope of work, anticipated staffing, equipment needs, and scheduling requirements when preparing proposals.
• Coordinate with Senior Engineers and Project Managers to obtain technical information necessary for proposals.
• Maintain proposal information and supporting documentation in the appropriate systems.
• Assist with proposal revisions, client requests, and follow-up documentation.

Engineering and Report Support

• Assist Senior Engineers with the preparation, organization, and completion of project reports.
• Gather and organize field data, laboratory results, project documentation, photographs, and other supporting information required for reports.
• Review reports for completeness, formatting, project information, and supporting documentation prior to final review.
• Coordinate with laboratory and field personnel to obtain missing information or documentation.
• Assist with maintaining report schedules and tracking outstanding reports.
• Ensure reports and project documentation are routed for appropriate technical review and approval.
• Scheduling and Dispatch Coordination
• Dispatch and coordinate scheduled drilling, testing, inspection, and field service activities.
• Review upcoming schedules and verify that appropriate personnel, equipment, and…