Sr Executive Assistant

It all started when engineer Fred Luddy wrote code that automated a tedious task for his coworker, Phyllis. She cried tears of joy. That moment inspired Fred to build a company that could do that for everyone—freeing people from busywork so they can focus on meaningful work. Today, Service Now is the AI control tower for business reinvention. Our Service Now AI platform brings together any AI, any data, and any workflow— helping 85% of the Fortune 500® work smarter, faster, and better.

We're building an AI-native culture where technology and talent are unstoppable together. And we're just getting started.

Join us to put AI to work for people.

• Schedule appointments, plan meetings, and maintain complex and changing calendars,while working through scheduling roadblocks.
• Draft and prepare routine and advanced correspondence including emails, presentations and reports. Review outgoingcorrespondence for accuracy, format consistency, signaturesand conformance with executive procedures.
• Assist leadership and organizations by optimizing usage of time.
  
  Make decisions regarding short-term priorities and work activities.
  
  Arrange all travel to ensure consistency within company procedures and support organization in obtainingnecessary travel documents including Visa/passport, while maintaining Leadership expenses/credit card reconciliation.
• Assist leadership and organizations by optimizing usage of time.
  
  Make decisions regarding short-term priorities and work activities.
  
  Arrange all travel to ensure consistency within company procedures and support organization in obtainingnecessary travel documents including Visa/passport, while maintaining Leadership expenses/credit card reconciliation.
• Identify needs and issues within the organization and initiate solutions.
• Assist internal departments with the setup of new hires.
• Assist new hires with processes including expense reporting andtravel systems and other internal tools.
• Compile,prepare and process Leadership expenses and credit card reconciliation where needed.

• Experience in leveraging or critically thinking about how to integrate AI into work processes, decision-making, or problem-solving. This may include using AI-powered tools, automating workflows, analyzing AI-driven insights, or exploring AI's potential impact on the function or industry.
• 10+ years' experience supporting VPlevel
• Experience managing a variety of high priorityprojectsfrom multiple management and professional levels
• Desire to grow and take onyourown projects whilemeetingdeadlines
• Exceptionalsoft-skills
• Experience with Zoom,Microsoft Office suites (Word,Excel,PowerPoint, Outlook),Box,Concur and Google Docs
• Experience handlingconfidentialmaterials
• Need to be in WPB office 3x a week

We approach our distributed world of work with flexibility and trust. Work personas (flexible, remote, or required in office) are categories that are assigned to Service Now employees depending on the nature of their work and their assigned work location. Learn more here. To determine eligibility for a work persona, Service Now may confirm the distance between your primary residence and the closest Service Now office using a third-party service.

Service Now is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, gender identity, veteran status, or any other category protected by law. In addition, all qualified applicants with arrest or conviction records will be considered for employment in accordance with legal requirements.

We strive to create an accessible and inclusive…