Procurement Operations Specialist

SAI is looking for a team member in Florida with the desire to help grow the Construction Inspection Department.

• Perform daily administrative activities as assigned by the Contract Support Specialist (CSS) including preparing progress and final estimates, EEO compliance, processing construction contract changes etc.
• Assist in identifying needs and recommending improvements to processes to assist in the timely completion of reviews of procurements and contracts.
• Assist in creating, refining, and enforcing a structured process for the timely receipt, review, and disposition of procurement and contract documents.
• Continually monitor individual progress to ensure deadlines are met.
• Utilize good organizational skills to manage documents and files for all activities.
• Represent the office in a professional manner and communicate effectively with other state agencies, vendors, and others.
• Help to coordinate and actively participate in the procurement/contract review processes.
• Act as key administrative liaison for the contract review functions.
• Seize process improvement opportunities to streamline workflows and improve accuracy.
• Maintain and continually improve individual contribution to a service-oriented.
• Communicate clearly and frequently with leadership, team members, and customers.
• Utilize a high degree of tact and diplomacy in all interactions.
• Continually assess and communicate risk. Take action as assigned to document, control, and mitigate identified risks.

• Possess functional and technical skills to effectively manage and coordinate the daily workflows between CSS and outside agencies.
• Effectively manage time, learn new technology, learn quickly to solve problems, focus on customer needs, use creativity, remain action- and results-oriented.
• Ability to use computer software and other online resources.
• Maintain worklists for staff and coordinate updates to worklists with outside agencies.
• Sound judgment and strong time management skills.
• Strong oral and writing skills; detail oriented.

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