Office Manager

Location:

Cocoa, FL

Employment Type:

Full-time

The Office Manager position responsible for overseeing the day-to-day operations and administrative functions of the office while providing direct support to staff and management. This position serves as a central point of contact for employees, customers, vendors, and visitors and is responsible for maintaining an organized, professional, and efficient office environment. The Office Manager coordinates office resources, scheduling, vendors, records, financial administrative activities, and operational support while ensuring administrative processes are completed accurately and efficiently.

Acadian Contractors, Inc. maintains a continuing policy of non-discrimination in employment. It is our policy to provide equal opportunity to protected veterans in all phases of the employment process and in compliance with applicable federal, state, and local laws and regulations. This policy of non-discrimination shall include, but not be limited to, the following employment decisions and practices: hiring; promotions; demotions or transfers;

layoffs; recalls; terminations; rates of pay or other forms of compensation; selection for training, including apprenticeship; and recruitment or recruitment advertising. All employment decisions are based only on valid job requirements.

• Manage daily office operations and provide administrative support to staff and management.
• Prepare, edit, and distribute correspondence, documents, and reports.
• Maintain organized filing systems, both digital and physical.
• Handle incoming and outgoing mail, packages, and deliveries.

• Answer and direct phone calls, emails, and general inquiries.
• Greet visitors, clients, and vendors in a professional manner.
• Maintain office email accounts and communication channels.

• Monitor and maintain office supplies, equipment, and inventory.
• Coordinate with vendors for office maintenance, repairs, and services.
• Ensure the office environment is clean, safe, and well-organized.
• Manage meeting rooms, booking schedules, and office resources.

• Schedule meetings, appointments, and internal events.
• Coordinate logistics for events.
• Assist with calendar coordination for managers or teams.
• Prepare meeting agendas, materials, and minutes when required.

• Process invoices, receipts, purchase orders, and expense reports.
• Support basic bookkeeping tasks, including data entry, reconciliations, and petty cash.
• Maintain accurate records for billing, budgeting, and financial tracking.

• Assist with company projects, research, and administrative tasks.
• Coordinate logistics for meetings, training sessions, and company events.
• Support compliance activities, including recordkeeping and reporting.

• Respond to customer inquiries or direct them to the appropriate team.
• Support service coordination, follow-ups, and client communication.

• Perform additional duties as reasonably requested by the Vice President of Fabrication and ancillary to or similar in scope to the above.

• High school diploma or equivalent required; additional education in business administration, management, or a related field is a plus.
• 3+ years of experience in office management, office administration, or a related business support role.
• Demonstrated ability to independently manage day-to-day office operations and administrative functions.
• Strong organizational, time-management, and prioritization skills.
• Excellent verbal and written communication skills.
• Strong attention to detail and accuracy.
• Proficiency with Microsoft…