Administrative Assistant

## Administrative Assistant Apply:
Eglin AFB, FL:
Full time:
Posted Today:
R2104
** Torch Technologies
** Thank you for your interest in employment with Torch Technologies. We are a 100% employee-owned, Certified Great Place To Work and named Best Places to Work in Huntsville/Madison County, headquartered in Huntsville, AL. Our team provides superior research, development, and engineering services to the Federal Government and Department of War. As one of the nation’s top 100 defense companies, the services we provide directly support the men and women who serve our country.

Our corporate mission sums up the pride our employee-owners take in the work we do: “Lighting the Pathway of Freedom”. And, as a Certified Evergreen ESOP, we have made the commitment to grow and sustain our company for the next 100 years! Come grow with us!

Torch Technologies is seeking a highly organized and proactive
** Administrative Assistant (PM3)
** to support a complex and fast-paced program environment at Eglin AFB. This position plays an important role in coordinating meetings, managing documentation, facilitating communication among stakeholders, and ensuring program activities remain organized and on schedule.

The ideal candidate excels in managing multiple priorities, maintaining attention to detail, and supporting senior leaders, project teams, and external stakeholders. Success in this role requires initiative, professionalism, strong communication skills, and a commitment to supporting mission objectives through exceptional administrative and organizational support.  As an Administrative Assistant, your duties include, but are not limited to:  
* Coordinate and schedule meetings with internal and external stakeholders, including customers, vendors, partner organizations, and government personnel, while managing all associated logistics for both virtual and in-person events.
* Prepare meeting agendas, record meeting minutes, document decisions, and maintain action item trackers to ensure follow-through on assigned tasks and program commitments.
* Manage conference facilities, meeting resources, audiovisual requirements, visitor coordination, and access requirements to ensure successful execution of program activities.
* Prepare, format, proofread, route, and track memorandums, correspondence, staffing packages, and other program documentation in accordance with organizational requirements and established procedures.
* Coordinate document reviews, revisions, approvals, signatures, and routing actions while maintaining visibility of staffing package status and suspense dates.
* Support the development, staffing, and coordination of program review materials, decision packages, memorandums, and other administrative deliverables.
* Assist with planning and execution of program reviews, design reviews, working groups, and other collaborative events by managing schedules, participant lists, read-ahead materials, comment resolution processes, and action tracking.
* Maintain organized records, documentation repositories, and administrative tracking systems to support efficient program operations and information management.
* Serve as a central point of contact for administrative coordination activities, facilitating timely communication between project personnel, stakeholders, and supporting organizations.
*
* Required Qualifications:

*** U.S. Citizenship
* Bachelors' Degree in relevant discipline with at least 3 years of applicable experience; an additional 6 years of experience may be substituted to meet the educational requirement.
* Demonstrated experience providing administrative, executive support, project coordination, or program management support services.
* Strong organizational skills with the ability to manage…