Executive Support & Office Coordinator; In-Office

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Administrative Miramar, FL, US

10 days ago Requisition

UDT is a national technology solutions provider that modernizes, connects, secures, and manages technology environments for commercial enterprises, state and local governments, and educational institutions. The trusted advisor to many of the nation’s top K-12 school districts and corporate leaders across a spectrum of industries including hospitality, health care, financial services and more – UDT offers one of the most robust suites of customizable, end-to-end technology solutions in the industry.

With a portfolio that spans IT managed services, endpoint lifecycle solutions, cybersecurity, networking, computing, cloud, connectivity, and voice services, UDT helps clients align technology with their most important business priorities – empowering insight-driven IT strategies that accelerate innovation, streamline costs, and reduce risk. Founded in 1995 and headquartered in Miramar, Florida, UDT has more than 400 professionals nationwide and growing operational facilities in Florida, Tennessee, Texas, and South Carolina.

For more information, visit

This position is in in the office, and must be located within driving distance of Miramar, FL.

Responsibilities:

This role helps create a positive experience for everyone who interacts with UDT, from executive leaders and employees to customers, partners, and visitors. By delivering outstanding administrative support and exceptional hospitality, this individual plays an important part in helping our teams stay focused, connected, and successful.

Reception & Guest Experience

• Serve as the first point of contact for all visitors entering the office.

• Greeting and welcome guests, customers, vendors, and business partners with professionalism and enthusiasm.

• Notify employees of visitor arrivals and coordinate guest check-in procedures.

• Direct visitors to meeting spaces and ensure a seamless arrival experience.

• Maintain a clean, organized, and welcoming reception and lobby area.

• Receive packages, and deliveries and direct them to appropriate area.

• Support executive visits, customer meetings, and VIP events by ensuring meeting spaces are prepared and guest needs are anticipated.

Office & Administrative Operations

• Assist Executive Assistant with providing day-to-day administrative support for members of the Executive Leadership Team.

• Assist with meeting coordination, conference room scheduling, and executive logistics

• Assist with travel arrangements, hotel reservations, transportation, and itinerary coordination.

• Help Support executive team events, Quarterly Business Reviews (QBRs), Sales Kickoffs (SKOs), leadership meetings, and company initiatives.

• Coordinate meal orders, refreshments, and meeting support logistics.

• Serve as a resource for employees requiring administrative assistance.

• Assist with office events.

• Act as a dependable resource during periods of increased executive and administrative demand.

What Makes You Successful

• You enjoy helping others and take pride in delivering exceptional service.

• You anticipate needs before they become issues.

• You stay organized and composed while managing multiple priorities.

• You communicate professionally and confidently with executives, employees, customers, and partners.

• You take ownership of tasks and consistently follow through.

• You thrive in a team environment and are willing to jump in wherever needed.

• You represent UDT with professionalism, positivity, and integrity.

Qualifications

Required

• 3+ years of experience in administrative support, office…