Trucking Dispatch

Position Summary

The Operations & Logistics Coordinator supports daily field operations by coordinating trucking, equipment rentals, material deliveries, fuel, and supplies. This role works closely with field supervisors, drivers, vendors, and office staff to keep jobsites and yards supplied, maintain accurate records, and respond to changing operational needs.

• Schedule and dispatch company drivers and rental trucks for material hauling, concrete pickup, roll-off dumpsters, equipment moves, and supply deliveries.
• Coordinate the installation, relocation, and pickup of company signs, jobsite cameras, and GPS poles.
• Communicate schedules, delivery details, and changes to drivers, vendors, and field supervisors.
• Adjust dispatch plans as priorities, jobsite conditions, and equipment availability change.

• Coordinate small equipment and tool rentals, including availability, pricing, delivery, pickup, and returns.
• Maintain rental records showing job assignments, rental rates, start dates, expected return dates, and confirmed returns.
• Follow up on equipment no longer needed to help prevent unnecessary rental charges.
• Maintain current location records for company equipment and small tools using tracking platforms, spreadsheets, and field updates.

• Coordinate routine and urgent material and supply requests for field supervisors.
• Arrange vendor pickups and deliveries to support jobsite needs.
• Order and replenish yard supplies, construction materials, and operating supplies.
• Schedule fuel deliveries and coordinate fuel runners for jobsites, crushing operations, and yards.
• Arrange delivery of diesel exhaust fluid (DEF), grease, and other maintenance supplies as needed.

• Coordinate the pickup, delivery, and return of rented traffic control signs and related materials.
• Track start and end dates for traffic control rentals and scheduled lane or road closures.
• Communicate timing and changes with field staff and traffic control vendors.

• Maintain inventories for company trucks, site trailers, equipment, and small tools.
• Work with designated team members to document assigned supplies and equipment and update records when items are transferred, replaced, or returned.
• Label, etch, or otherwise identify tools and equipment to support accountability and tracking.
• Help identify missing items, inventory discrepancies, and replenishment needs.

• Maintain records of camera locations and assignments across jobsites and yards.
• Coordinate SIM activation and related setup requests for new cameras.
• Assist with dash camera questions, review flagged events as assigned, and communicate issues to the appropriate personnel.

• Create purchase orders promptly, preferably the same day purchases or services are arranged, and maintain supporting documentation.
• Keep operational spreadsheets and records current through consistent daily follow-through.
• Confirm weekly crusher bonus amounts for payroll and prepare monthly totals for designated managers.
• Assist with driver time verification and corrections using available timekeeping records and authorized vehicle GPS information.
• Communicate discrepancies and outstanding items to the appropriate office staff or manager.

• Strong organizational, communication, and follow-through skills.
• Ability to manage competing priorities and respond to last-minute changes.
• Attention to detail when maintaining schedules, purchase orders, inventories, and cost records.
• Comfort using spreadsheets, scheduling tools, and equipment tracking systems.
• Ability to work effectively with field crews, drivers, vendors, and office personnel.
• Experience in construction operations, dispatch, logistics, or a related support role is helpful.

Maintain reliable schedules, communicate changes promptly, keep records accurate and current, and follow requests through completion. Identify delays, missing information, or discrepancies early and coordinate resolution with the appropriate team members.

Responsibilities may evolve based on staffing, project demands, and business needs. Perform other related duties as assigned.