Office Coordinator - ON SITE

Office Coordinator - ON SITE

The Baldwin Group is an award‑winning entrepreneur‑led and inspired insurance brokerage firm delivering expertly crafted Commercial Insurance and Risk Management, Private Insurance and Risk Management, Employee Benefits and Benefit Administration, Asset and Income Protection, and Risk Mitigation strategies to clients wherever their passions and businesses take them throughout the U.S. and abroad.

• The Office Coordinator will be responsible for managing administrative tasks, coordinating office events, and maintaining office supplies and equipment.

• Manage and coordinate office operations, including managing incoming and outgoing mail, answering incoming calls, and greeting visitors.
• Manage office supplies and equipment, including maintaining inventory, ordering supplies as needed, and coordinating repairs.
• Assist staff with administrative tasks, such as creating and formatting documents, scheduling appointments, and managing calendars.
• Perform general office duties, such as filing, photocopying, and scanning.
• Collaborate with other departments to meet organizational needs and goals.
• Maintain up‑to‑date knowledge of company policies, procedures, and services.
• Ensure that office is maintained in a clean, safe, and orderly manner, and that health and safety regulations are observed.

• Proficient computer skills, including experience with Microsoft Office Suite and other office software.
• Excellent communication skills, both oral and written.
• Strong organizational skills and ability to prioritize tasks.
• Attention to detail.
• Ability to work independently and as part of a team.
• Ability to multitask and work in a fast‑paced environment.
• Strong time‑management skills and ability to meet deadlines.

• High school diploma or equivalent required; some college coursework preferred.
• 1‑2 years of experience in an administrative or office support role.

This position description is intended to describe the level of work required of the person performing in the role and is not a contract. The essential responsibilities are outlined; other duties may be assigned as needs arise or as required to support the organization. All requirements may be subject to reasonable accommodation to applicants and colleagues who need them for medical or religious reasons.

Starting pay is $ per hour. Salary is negotiable at time of hire.

Entry level

Full‑time

Administrative

Insurance