Part -Time Administrator

This is an unique Job Share Opportunity within a HR Admin role to work in a super company based in a beautiful location in North Down.

Hours of Work: 19.5 hours per week - Wednesday 12.30pm to 5pm, Thursday & Friday 9am to 5pm. Additional hours may be required to cover sickness absence or periods of annual leave.

Benefits

Starting on 20 days annual leave pro rata plus recognises 12 statutory days

Annual incremental pay increases on a 3-point salary scale

Organisational Pension

Occupational Sick Pay Scheme (qualification period applies)

Free parking on site

Optional enrolment into the Benenden Health

Commitment to development of the staff team through training and learning opportunities

Death in Service Benefit insurance

Employee Assistance Program

Key Duties & Responsibilities:

Recruitment and Selection

1. Posting all recruitment opportunities on online platforms, liaising with heads of departments on their recruitment needs.

2. Assisting potential applicants with any support regarding the application process

3. Regularly monitor the application platforms and liaise with the providers where required

4. Compiling of all short listing and interview packs including organisation of interview schedules, venue arrangements.

5. Assist in the monitoring, preparation and production of the annual fair employment monitoring return in line with Article 52.

6. Update recruitment spreadsheets and produce reports on recruitment and selection costs and turnover levels.

7. Update and maintain recruitment module with all applicant details.

8. Work with the rest to the HR team to attend recruitment fairs and events when required to promote the organization

9. Assist with the introduction of a new HCMS into the organization and provide support to staff

Pre-Employment and Onboarding

1. Provide end-to-end support throughout pre-employment process.

2. The administration associated with employing all staff including preparing letters of offer, contracts and obtaining references, and access NI checks for new employees, preparation of personnel files both hard copy and electronically.

3. Ensure recruitment records are completed in a reasonable timeframe and consult with heads of service on appointments for new staff.

4. Creating and retaining all relevant employee data.

5. Assist with monitoring annual leave and holiday leave for all employees in the organisation on a monthly basis in line with organisation policy.

6. Assist with maintenance of staff training records including assisting the move to a digitilsed system

General Administration

Assist with the maintenance of personnel files and HCMS computer package.

Assist with the administration for the Human Resource Department.

Assist with maintaining records for the Human Resource Department

Note taking support for HR employee relations activities.

Undertake general administration tasks at the request of Senior Management

Provide advice and support to all internal and external customers as required.

Monitoring the HR User and Staff email accounts, forwarding relevant messages to the appropriate managers on a daily basis and in a timely manner

General filing and typing duties

Any other duties that may be required on a daily basis to facilitate the needs of the business.

Person Specification:

ESSENTIAL CRITERIA all applicants MUST be able to demonstrate either at short-listing or at interview all essential criteria listed below. Applicants should therefore make it clear on their application form whether or not they meet these criteria. Failure to do so may result in you not being shortlisted. The stage in the process when the criteria will be measured is stated below.

The following are essential criteria which will be measured at short listing stage:

Criteria Essential Evidenced By:

Education/Training/

Qualifications/Experience NVQ Level 2 (or equivalent) in Business Administration and a minimum of six months experience working within an office administrator capacity. OR 5 GCSEs (or equivalent) to include a minimum level C grade inc. English language and Maths and a minimum of 2 years relevant experience in a similar post. OR In the case of applicants who do not meet the qualification requirements of the post but have a minimum of 3 years experience in similar post the qualification part of this criterion will be waived Level 3 CIPD Human Resource Management OR Foundation Certificate in People Practice Experience working within a Human Resources team Application form, Qualification Certificates, Interview

Specialist Knowledge & Skills

Excellent and effective communication skills Strong understanding for the need of confidentiality