Office Manager

Administrative Assistant

Provides secretarial support to Principal

Maintains updated phone list

Sorts and date stamps all incoming mail to Principal and Assistant Principal

Maintains adequate supply inventory and processes supply request forms

Mandatory attendance at all staff meetings

Responsible for taking minutes and distributing same for all required meetings in a timely manner

Posts mandatory notice for Board meetings

Mandatory attendance at all Open Houses, Lottery, and other similar events

Assign duties and supervise the work of clerical office personnel

Coordination of personnel travel for professional development

Maintains updated faculty list

Maintains up-to-date substitute list and provides same to faculty

Maintains updated list of terminated employees during school year

Assist with new hire paperwork

Follows up with fingerprinting for new hires

Maintains teacher certification information

Maintains updated personnel files in compliance

Maintains filing system as well as set of locked confidential files

Process Out-of-Field Waivers and documents same on Excel spreadsheet

Maintain Time and Attendance for non-exempt employees and approve final payroll report

Leave of Absence/FMLA
- Act as liaison between employee and HR

Workers Compensation Accidents/Incidents
- Act as ongoing liaison between employee and HR until the incident is resolved/closed

Handling of MSB software. Posting field trips and events for payment, invoicing students, providing payment reports and follow up for sports, clubs, events, Jeans Day and other student fees/activities with Sponsor individual. This includes inputting proper accounting codes for each fee

Maintains accurate information for Accounts Payable sending invoices to CSA for payment processing

Handling of Principal Internal checking account, including submission of manual checks to CSA office for posting

Assisting in obtaining W-9 and vendor registration forms for new vendors, if necessary

Submission of employee expense reports to CSA for payment processing

Processing parent reimbursement/refunds, if applicable

Handling deposits for internal, operational, aftercare and food service account, if necessary

Handle PEX card compliance and receipt submission

Create school purchase orders via SAGE Intacct and provide necessary information to support purchase orders

Support Principal to obtain quotes for grant requests, if necessary

Provide qualified teacher list for the Classroom Teacher Supply Program

Performs such other tasks and assumes such other responsibilities as the Director/Principal may from time-to-time assign

Qualifications:

Bachelor’s degree Preferred

Previous experience preferred

Clearinghouse Education and Awareness webpage: