Office Assistant III - School Health Section

Overview

Office Assistant III, SR-08: $3,266.00 per month

Examples of duties and typical responsibilities for this position include administrative support, document processing, filing, information retrieval, and customer service in person or by telephone.

• Creates, edits, prints, stores, retrieves and deletes documents using a computer and word processing and other software, in draft or final form, from rough or corrected copy where format and arrangement are not clearly indicated.
• Prepares, reviews and processes forms, records, reports, applications and other documents for accuracy, completion and conformance to established requirements.
• Checks records and forms such as applications, permits, requisitions, vouchers and other materials for completeness and accuracy; evaluates information contained therein for conformance with established requirements; and processes documents in accordance with established policies and procedures.
• Searches through a variety of paper and electronic files and records, extracts, compiles and summarizes information and prepares periodic and special reports.
• Composes routine correspondence and letters of acknowledgement.
• Sets up and maintains paper and electronic files and revises filing systems as necessary.
• Provides general information and resolves complaints in person or over the telephone involving explanation of rules, regulations, policies and procedures and knowledge of the organization’s purpose and functions.
• Determines the need for and/or makes routine orders for necessary supplies, materials or other items.
• Makes arrangements for travel, equipment maintenance, telephone service, and other similar matters.
• Provides training and guidance to, and assigns, reviews and evaluates the work of clerical subordinates performing work comparable to the class Office Assistant II.

Experience Requirements: Except for substitutions provided for in this specification, applicants must have had progressively responsible experience of the kind and quality described in the statements below and in the amounts shown in the following table, or any equivalent combination of training and experience:

Office Assistant III – Basic Exp 0.5 year;
Clerical Exp 1 year;
Supvy Exp/Aptitude 1 year;
Total 1.5 years

Basic

Experience:

Knowledge of English grammar, spelling, arithmetic; ability to read and understand oral and written instructions; write simply and directly and compare words and numbers quickly and accurately.

Clerical

Experience:

Involves a variety of clerical tasks and knowledge of office practices and procedures, ability to operate office equipment and technologies.

• Supervisory Aptitude is required for positions with supervisory responsibility.

Substitutions Allowed:

• Graduation from high school or equivalent may substitute for Basic Experience.
• Excess Clerical Experience may substitute for Basic Experience.
• Substitutions for training include coursework at accredited institutions as described in the original specification.

Quality of

Experience:

Possession of the required number of years of experience will not by itself prove qualification; the overall experience must demonstrate ability to perform the duties of the position.

Salary: The advertised salary is based on full-time employment and includes shortage and school year differentials, if applicable.

Requirements: Applicants must meet all requirements as of the date of application. Education and experience may not be gained concurrently unless specified. Calculation of experience is based on full-time, 40-hour weeks. Part-time experience is pro-rated. Hours worked in excess of 40 hours/week are not credited.

Temporary Assignment: Claims of temporary assignment (TA) experience must be verified and attached to the application.

• A TA History Report or equivalent
• A signed supervisor letter with TA details
• Copies of signed SF-10 Forms

Documents: Attach all relevant supporting documents to your application. Documents submitted before Nov 16, 2023 may not automatically attach or transfer to applications submitted on/after Dec 16, 2023. All documents become the property of the Hawaii State…