Office Assistant III - Safety, Security & Emergency Preparedness Branch

Office Assistant III - Safety, Security & Emergency Preparedness Branch

Join to apply for the Office Assistant III role at Hawaiʻi State Department of Education.

Salary Range: $3,266.00 per month.

• Creates, edits, prints, stores, retrieves and deletes documents using a computer and word processing and other software, in draft or final form, from rough or corrected copy where format and arrangement are not clearly indicated.
• Prepares, reviews and processes forms, records, reports, applications and other documents for accuracy, completion and conformance to established requirements.
• Checks records and forms such as applications, permits, requisitions, vouchers and other materials for completeness and accuracy; evaluates the information contained therein for conformance with established requirements; and processes documents in accordance with established policies and procedures.
• Searches through a variety of paper and electronic files and records, extracts, compiles and summarizes information and prepares periodic and special reports.
• Composes routine correspondence and letters of acknowledgement.
• Sets up and maintains paper and electronic files and revises filing systems as necessary.
• Provides general information and resolves complaints in person or over the telephone involving explanation of rules, regulations, policies and procedures and knowledge of the organization’s purpose and functions.
• Determines the need for and/or makes routine orders for necessary supplies, materials or other items.
• Makes arrangements for travel, equipment maintenance, telephone service, and other similar matters.
• Provides training and guidance to, and assigns, reviews and evaluates the work of clerical subordinates performing work comparable to the class Office Assistant II.

Applicants must have had progressively responsible experience of the kind and quality described below and in the amounts shown.

• Basic Experience
  : ½ year of experience demonstrating knowledge of English grammar, spelling, arithmetic; ability to read and understand oral and written instructions; write simply and directly; compare words and numbers quickly and accurately.
• Clerical Experience
  : ½ year of experience involving a variety of clerical tasks and demonstrating knowledge of office practices and procedures, and the ability to carry out procedures in clerical work systems and operate various kinds of office equipment and technologies.
• Supervisory Aptitude
  :
  Required for positions with supervisory responsibility. Demonstrated through successful completion of regular or special assignments that involve some supervisory responsibilities or aspects of supervision.
• Total Required Experience
  : 1½ years (combination of Basic, Clerical, and Supervisory experience).

• Graduation from high school or equivalent may be substituted for Basic Experience.
• Excess Clerical Experience may be substituted for Basic Experience.
• Completion of a substantial full‑time clerical/office support/business technology curriculum leading to a degree, diploma or certificate at an accredited community college, business or technical school may be substituted for Clerical Experience (15 semester credits, up to 2 years).
• Completion of a bachelor’s degree at an accredited college or university may be substituted for Clerical Experience (15 semester credits, up to 2 years).

Claims of Temporary Assignment (TA) experience must be verified and attached using one of the following:

• TA History Report or equivalent system‑generated report.
• Signed letter from supervisor including TA job title, start and end dates, specific TA duties performed, and hours worked.
• Copies of SF‑10 forms.

The advertised salary is based on full‑time employment and includes shortage and school year differentials, if applicable.

• Holidays
  : 13 paid holidays each year (14 during an election year).
• Vacation
  : 21 days per year.
• Sick Leave
  : 21 days per year (accumulated credits can be used toward retirement benefits).
• Health Insurance
  :
  Part of the premiums paid by the State for qualifying employees.
• Group Life Insurance
  :
  Free life insurance policy for…