Assistant Contract Administrator

Job Category: Program & Project Management

Requisition Number: ASSIS
008932

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• Posted:
  November 15, 2025
• Full-Time
• On-site

Showing 1 location

A Brief Overview

The Assistant Contract Administrator supports various operations and financial business transactions that require understanding operational workflow procedures, contract compliance, and basic accounting theory and practice. Additional responsibilities include assisting in identifying and resolving issues that arise to facilitate contract compliance and performing other value-added activities to support client needs and expectations.

• Assists supervisor in setting up and maintaining job budgets and conducting job payouts.
• Assists in processing subcontractor’s pay estimates and Lien Waiver requests.
• Reviews and coordinates processing of pay estimates and invoices through accounting/workflow.
• Assists in the review of Job Cost-to-Date Reports and job budgets with the Contract Administrator.
• Coordinates and assists in reviewing, checking, and approving all invoices for accuracy in cost coding and verifies invoice compliance with purchase agreements.
• Assists in the monitoring of the subcontractor’s insurance logs to ensure insurance is current.
• Assists in the ongoing review of job cost activity to ensure proper coding of sales, cost of sales, and other activity to ensure proper coding.
• Helps maintain vendor and subcontractor relationships.
• Coordinates all workflow processes and administrative functions with each assigned account to ensure contract compliance and accurate invoicing. May assist with processing closeout documents, transmittal documents, or posting completion documents.
• Helps in the preparation of invoices with supporting documentation and submits to client.
• Helps support the accounting department in reconciliation of journal entries.
• Recommends new or modified controls to the Supervisor to include improvements for increased efficiencies and the CMMS system and procedures.
• Escalates any operational issues as appropriate.
• Reviews work order reports and metrics for quality control.
• Assists with project labor agreements, reviews contractor Certificates of Insurance (COI), payout draw requests from PRA accounts, and reviews cash flow and budget details provided by contractors.
• Assists in the review and process G37 Form requests from contractors for tax exemption status.
• Coordinates the placement of the contractor proposal into a specific company format, including the scope of work, contract creation, procedure documents, and exhibits.
• Serves as the point of contact for process DBIDs (base access) requests for contracts onto military bases.
• Performs essential business errands, including completing necessary deliveries and pickups to support operational requirements.
• This position requires driving for the Company using either
  1) a Company vehicle, at any frequency from Rarely to Constantly; or,
  2) a Personal or Rental vehicle to conduct Company business more than 50% of the time to perform work duties.

• Associate's Degree in business management or accounting Preferred
• 1-3 years administrative operations support or accounting experience Required
• Must be detail oriented and able to work within specified deadlines.
• Ability to identify problems, collect and analyze data and draw logical conclusions.
• Ability to prioritize, multi-task and meet deadlines.
• Analytical and detail-oriented with strong organizational skills.
• Strong computer skills including, proficient in use of Excel and MS Office.
• Ability to pay close attention to detail, work independently.
• Ability to maintain confidentiality.
• Requires a detail oriented, independent thinker who can be a part of a team and demonstrates strong attention to detail, and knowledge of construction operations procedures.
• Must demonstrate excellent written and verbal communication and interpersonal skills, particularly the ability to communicate effectively with all management and industry professionals.
• DL NUMBER - Driver's License, Valid and in State Required

We are committed to offering competitive and equitable compensation. The hiring range for this position is…