Project Coordinator

Join to apply for the Project Coordinator role at The Salvation Army Southern California

2 days ago Be among the first 25 applicants

Join to apply for the Project Coordinator role at The Salvation Army Southern California

Department: DHQ – Contracts and Property Services

Position Title:

Project Coordinator

Reports to:

Contracts & Project Manager

FLSA Status:
Non-Exempt, Full-Time

Date:
August 2025

Hourly rate: $18.00 - $25.00

Job Summary: Under the general supervision of the Director of Contracts & Property Services, the Project

Coordinator supports the planning, execution, and management of projects within the Division. The Coordinator

will assist the project managers with administrative tasks, resource coordination, and project documentation,

ensuring projects stay on track and within budget. This position involves communicating with team members,

stakeholders, and external parties, and may include tasks like scheduling meetings, managing documentation,

tracking and report project progress.



Minimum Qualifications

Bachelor’s degree in business administration preferred.

AA Degree or minimum 3 years of proven administrative experience in a corporate office setting.

Previous experience with preparing or processing grants, contracts and/or capital projects proposals,

and experience reviewing and processing insurance-related documents will be helpful but not required.

Intermediate experience with Microsoft Office products (Office 365 including Excel, Word, SharePoint,

and Teams) required.

Intermediate experience with Adobe Acrobat Pro DC and Adobe Sign preferred.

A combination of training and experience which provides the required knowledge, skills, and abilities

may be accepted in lieu of AA / BA degree.

Essential Skills And Qualification

Demonstrates good judgment, resourcefulness, flexibility, and maintain the highest level of

confidentiality.

Must be service oriented, team player who can take initiative, work independently, and quickly adapt in

a fast-paced environment.

Must be a proficient planner with strong organizational skills, the ability to identify and address project

issues and challenges, the ability to multi-task, and work under pressure.

Must be detailed oriented, able to promote accuracy in documentation, reporting and project

management.

Must be reliable, friendly and interact professionally with diverse teams and stakeholders.

Must possess strong written and verbal communication skills.

Must possess aptitude for basic legal concepts and jargon.

Essential Functions

Administrative Support:
Assist project managers with daily tasks like scheduling, document

management, and maintaining project records; ensure all project proposal meet corporate and

procedural requirements; and facilitate project approvals as necessary.

Project Coordination:
Facilitate communication between team members, stakeholders, and external

parties.

Resource Management:
Assist with procuring resources, tracking budgets and managing project

timelines; process all invoices and payments in a timely manner.

Reporting and Tracking:
Monitor project progress, prepare reports and provide updates to stakeholders.

Documentation:
Maintain accurate and organized project documentation and filing systems; responsible

for document retrieval and destruction according to corporate guidelines.

Communication:
Effectively communicate project updates, issues, and resolutions to team members and

stakeholders.

Notary Public:
Serve as the notary public as may be required to execute business documents for the

Division

Other Functions

Prepare and manage all insurance related and Risk Management forms and approvals (e.g., Certificate of

Insurance requests, annual insurance renewals, incident reports, etc.).

Attend all scheduled staff and other administrative meetings.

Maintain regular and punctual work attendance.

Perform other duties as assigned.

Certification & Licenses

Notary public certificate or achieve certification.

Valid Hawaii drivers’ license, preferred.

Equal Employment Opportunity Employer. Minorities/Women/Veterans/Disabled

• Seniority level
  
  Entry level

• Employment type
  
  Full-time

• Job function Other
• Industries Non-profit Organizations

Referrals increase your chances of interviewing at The Salvation Army Southern California by 2x

Apply BELOW