Office Assistant II, III - Noelani Elementary
Job in
Honolulu, Honolulu County, Hawaii, 96814, USA
Listing for:
Hawaii State Department of Education
Full Time, Part Time
position
Listed on 2025-12-09
Job specializations:
-
Administrative/Clerical
Clerical, Office Administrator/ Coordinator, Data Entry
Salary/Wage Range or Industry Benchmark: 3141 - 3266 USD Monthly
USD
3141.00
3266.00
MONTH
Job Description & How to Apply Below
Overview
This posting is being used to fill various Office Assistant positions at the specified location. The authorized level of the position is Office Assistant III. Applications are being accepted down to the Office Assistant II in the event of recruiting difficulties.
Salary Range
Office Assistant II, SR-06: $3,141.00 per month
Office Assistant III, SR-08: $3,266.00 per month
Responsibilities
Creates, edits, prints, stores, retrieves and deletes documents using a computer and word processing and other software, in draft or final form, from rough or corrected copy where format and arrangement are not clearly indicated.Prepares, reviews and processes forms, records, reports, applications and other documents for accuracy, completion and conformance to established requirements.Checks records and forms such as applications, permits, requisitions, vouchers and other materials for completeness and accuracy; evaluates the information contained therein for conformance with established requirements; and processes documents in accordance with established policies and procedures.Searches through a variety of paper and electronic files and records, extracts, compiles and summarizes information and prepares periodic and special report.Composes routine correspondence and letters of acknowledgement.Sets up and maintains paper and electronic files and revises filing systems as necessary.Provides general information and resolves complaints in person or over the telephone involving explanation of rules, regulations, policies and procedures and knowledge of the organization’s purpose and functions.Determines the need for and/or makes routine orders for necessary supplies, materials or other items.Makes arrangements for travel, equipment maintenance, telephone service, and other similar matters.Provides training and guidance to, and assigns, reviews and evaluates the work of clerical subordinates performing work comparable to the class Office Assistant II.Experience Requirements
Except for the substitutions provided for in this specification, applicants must have had progressively responsible experience of the kind and quality described in the statements below and in the amounts shown in the following table, or any equivalent combination of training and experience.
Experience Details
- Office Assistant II — Basic
Experience:
0.5 year;
Clerical
Experience:
0 year;
Supervisory Aptitude: 0;
Total
Experience:
0.5 year. - Office Assistant III — Basic
Experience:
0.5 year;
Clerical
Experience:
1 year;
Supervisory Aptitude: required for supervisory positions;
Total
Experience:
1.5 years.
Keyboarding/Computer Skill Requirement: Some positions require keyboarding proficiency and/or the ability to use computers and word processing and/or other software applications. Positions that require keyboarding/typing skill (40 net words per minute) are typically at the Office Assistant II and higher levels.
Substitutions Allowed
Graduation from high school or equivalent may be substituted for Basic Experience.Excess Clerical Experience may be substituted for Basic Experience.Successful completion of a substantially full-time clerical/office support/business technology curriculum leading to a degree, diploma or certificate at an accredited community college, business or technical school which included courses in English, clerical/office procedures, and mathematics may be substituted for the required Clerical Experience on the basis of fifteen (15) semester credits of satisfactorily completed coursework for six (6) months of experience, up to a maximum of two (2) years.Education in a baccalaureate program at an accredited college or university may be substituted for Clerical Experience on the basis of fifteen (15) semester credits for six (6) months of experience, up to a maximum of two (2) years.Quality of Experience
Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position. The applicant's overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that he/she has the ability to perform the duties of the position for which he/she is being considered.
Salary: The advertised salary is based on full-time employment and includes shortage and school year differentials, if applicable.
Requirements
Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified. Unless specifically indicated, the required education and experience may not be gained concurrently. Calculation of experience is based on full-time, 40-hour workweeks. Part-time experience is pro-rated. Example:
Twelve months of experience at 20 hours/week is equivalent to six months of experience, not one year. Also, hours worked in excess of 40 hours/week will not be credited. Example:
Twelve months of experience at 60 hours/week is equivalent to one year of experience, not one and a half years.
Temporary Assignment
Temporary…
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