Administrative & Fiscal Support Spec.

Title: Administrative & Fiscal Support Spec.
Position Number: 0081735T
Hiring Unit: RES & DEAN OF GRAD DIV, WATER RESOURCES RESEARCH CENTER
Location: UH at Manoa
Date Posted: December 22, 2025
Closing Date: January 12, 2026
Band: A
Salary: https://(Use the "Apply for this Job" box below)./
Additional salary information: PBA; minimum $4,458/month
Full/Part Time: Full-Time
Month: 11-month
Temporary/Permanent: Temporary
Funding: Special

Other

Conditions:

To begin approximately February 2026. Continuation dependent on satisfactory performance, availability of funds, and program needs.

• Provides administrative and fiscal support to the Administrative Officer of the Water Resources Research Center (WRRC) including, but not limited to budget, fiscal, and human resources.
• Assists in the preparation, review, and management of human resources functions, including but not limited to recruitment, Neo Gov interface, classification, compensation, benefits, staffing, payroll, performance appraisal, training, separation, People Soft entries, RCUH hires, form 6s for all overloads, etc.
• Assists in the preparation, review, and reconciliation of fiscal documents including inventory and supply management, requisitions, travel, deposits, interdepartmental order (IDO), procurement, invoice processing and payments, PCards, and stipend payments, etc.
• Assists in the collection and analysis of fiscal, budget, and program data and prepares various reports as required by management.
• Manages and monitors extramurally funded personnel and payroll transactions related to FTE and funding changes. Maintain accurate record‑keeping for the WRRC.
• Inputs HR and fiscal transactions, including eTimesheets, on behalf or in the absence of the Principal Investigator, with the PI's concurrence, timesheet and payment system, and the student employment system, etc.
• Ensures proper organization, retention and storage of pertinent records (e.g., establishing, maintaining and updating eFiles and archives).
• Assists with drafting and reviewing memos, reports, correspondence, etc.
• Manages and oversees office and reception area, including answering phones, filing, maintaining housekeeping of the office, intake of mail and deliveries, supporting visitors, etc.
• Assists with the planning and coordination of meetings, events, parking, and projects.
• Monitors and maintains inventory system and records, office supplies, equipment service and repair, vehicle use, etc.
• Assists in advising management and staff on applicable University and RCUH policies and procedures.
• Assists in the development and management of scholarship programs, including announcements, applications, and selection committee coordination.
• Other duties as assigned.
• Denotes Essential Functions

• Possession of a baccalaureate degree in business administration, human resources, finance, accounting or related field and 1 year of progressively responsible experience with responsibilities for fiscal and/or human resources management, or equivalent combination of education and/or professional work experience.
• Functional knowledge of principles, practices and techniques in the area of business administration, human resources, finance, or accounting demonstrated by knowledge, understanding and ability to apply concepts and terminology.
• Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with business administration, human resources, finance, or accounting.
• Demonstrated ability to recognize problems, identify possible causes and resolve the full range of problems that may commonly occur in the area of fiscal and human resources.
• Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
• Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
• Demonstrated ability to operate a personal computer, apply word processing software, including accounting software, human resources software, office and multimedia software…