Administrative Assistant

Future Opening:
Administrative Assistant

Replies within 24 hours

• Competitive Compensation
• Paid Time Off
• ESOP Profit Sharing Plan

We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to assist the Office Manager and secretarial support to our engineering staff, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.

• Provide administrative support for the Office Manager and the engineering staff
• Perform clerical duties, which include word processing, responding to mail and correspondence, scanning, copying, answering incoming phone calls and route them to the appropriate person, faxing and filing
• Monitor the inventory of office supplies, kitchen supplies, and equipment supplies; order supplies as needed to ensure no shortage. Must be able to lift a case of soda to restock the refrigerator and kitchen cabinets
• Schedule appointments and maintain a calendar
• Write emails, memos, and letters and distribute them appropriately
• Assist with coordinating company events
• Maintain an organized filing system
• Develop, update, and maintain relevant office procedures

• High school diploma/GED required, Associate’s degree or administrative training is preferred
• Previous experience as an Administrative Assistant or in a similar position
• Familiarity with standard office equipment such as printers and fax machines
• Excellent computer skills and knowledge of Microsoft Word, Excel, Outlook, Access, database applications and graphics software (PowerPoint)
• Highly organized with excellent time management skills and the ability to prioritize projects
• Demonstrated ability to establish workload priorities and effectively handle multiple tasks simultaneously
• Possesses excellent customer service skills and values teamwork, achievement, and demonstrates high motivation and initiative. Has excellent communication skills (verbal, written, and listening skills)

Compensation: $22.00 - $25.00 per hour

We are an employee-owned, full-service structural engineering firm. Dedicated to the highest level of technical expertise, we take a solutions-driven approach to building and infrastructure design, inspection services and forensic assessment.

Founded in 1995 by Ken Hayashida as a client and community-focused company, we foster a culture where ideas, experiences and knowledge are readily exchanged. We believe that innovation and technical excellence provides vital insight, optimizes development and maximizes value.

Collaborating closely with our clients and community, we’re committed to delivering technical excellence that builds sustainability and resilience.

At KAI Hawaii, we foster a culture of continual improvement and innovation. Working together as one family or ‘ohana,’ we help to enhance each other’s strengths and foster creativity to successfully solve challenges and create opportunities. Sharing our experience and expertise, we support and encourage each other, valuing individual and team well-being.

Are you willing to provide us with 3 professional references? *

How many years of administrative experience do you have? *

I was referred to this position by a current employee