Executive Assistant II - Surgery Trauma Administration

Position: Executive Assistant II - Surgery Trauma Administration (Full Time, 40, Day)

RESPONSIBILITIES

Effective Date: 09/25

I. JOB SUMMARY

• Responsible for providing administrative and clerical support to the executive officer; duties are generally more complex in nature and involve access to confidential information.
• Represents division and interacts with high level stakeholders; other associated duties may include but not limited to secretarial activities such as drafting correspondence and memos, scheduling appointments, taking minutes and making travel arrangements, etc.

II. TYPICAL PHYSICAL DEMANDS

A. ESSENTIAL FUNCTIONS

• Finger dexterity. Seeing. Hearing. Speaking.

B. MANUAL MATERIAL HANDLING

• Infrequent: N/A
• Occasional:
  Lift waist to shoulder between 0-5 lbs. Carry between 0-5 lbs.
• Frequent: N/A
• Constant: N/A

C. NON-MANUAL MATERIAL HANDLING

• Infrequent: N/A
• Occasional:
  Stand. Stoop/Bend. Climb:
  Stairs/Ladder. Reach: shoulder level. Reach: above head. Gripping.
• Frequent:
  Sit. Walk.
• Constant: N/A

III. TYPICAL WORKING CONDITIONS

• Not substantially subjected to adverse environmental conditions.

IV. MINIMUM QUALIFICATIONS

A. EDUCATION

• Associate's degree or business school graduate; or two (2) years of administrative experience may be substituted for the degree.

B. CERTIFICATION AND LICENSURE

• No certification and/or licensure requirement.

C. EXPERIENCE

• In addition to educational requirement, five (5) years experience as a secretary at an administrative/executive level in a corporate environment.
• Prior experience in a hospital or health care setting and working knowledge of medical terminology highly desirable.
• Prior experience working with physicians, trustees, community organizations and with individuals at a high organizational level in a courteous, helpful and professional manner.
• Supervisory experience preferred.
• Experience to demonstrate the following:
  • Proficiency to use Outlook, MS Word, Excel, and PowerPoint.
  • Effectively communicates both orally and in writing.
  • Collaborative spirit, results driven with the ability to manage multiple priorities and projects with a high degree of accuracy and timeliness.
  • Ability to work under high levels of confidentiality, tact and diplomacy.

Equal Opportunity Employer/Disability/Vet

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