School Administrative Services Assistant , II, III, IV - McKinley

Salary Range

• School Administrative Services Assistant I, SR-12: $3,892.00 per month
• School Administrative Services Assistant II, SR-14: $4,208.00 per month
• School Administrative Services Assistant III, SR-16: $4,557.00 per month
• School Administrative Services Assistant IV, SR-18: $4,925.00 per month

• Planning, supervising, and/or providing office support and related services to meet priorities
• Supervising and/or participating in greeting callers, ascertaining purpose, and providing assistance or referrals
• Answering or referring inquiries on policies, regulations, procedures, and activities of the school, the Department of Education, and the State
• Contacting parents, departmental offices, other governmental agencies, business concerns, and community groups for information required by the school or to disseminate information and secure cooperation
• Reviewing and distributing incoming correspondence, circulars and other material
• Composing routine and special letters
• Informing the principal of matters requiring immediate attention and concerns relative to appointments, commitments and deadlines
• Establishing, organizing and maintaining office files
• Maintaining personnel records for the staff
• Processing payroll and performing related work
• Registering students and maintaining student records
• Collecting cash, maintaining a variety of fiscal records, posting and summarizing financial data to report forms
• Preparing and submitting purchase orders and/or requisitions, checking goods received against invoices and maintaining pertinent records
• Maintaining inventory records, performing physical inventory and completing report forms
• Assisting officers of student clubs and other class or school organizations with record keeping, purchases, etc.
• Gathering, maintaining and compiling information for business office and student service reports
• Operating and maintaining a variety of standard office machines
• Typing letters, reports, schedules, bulletins and other material
• Cutting stencils, duplicating and distributing a variety of material
• Instructing, assigning and reviewing the work of students assigned to the office
• May supervise clerical personnel and may take and transcribe shorthand dictation.

Education Requirement
:
Graduation from high school. Excess general or specialized experience may be substituted on a year‑for‑year basis for education.

Experience Requirements
:

• School Administrative Services Assistant I – at least 2 years of general experience.
• School Administrative Services Assistant II – at least 2 years of general experience and 1 year of specialized experience.
• School Administrative Services Assistant III – at least 2 years of general experience and 2 years of specialized experience.
• School Administrative Services Assistant IV – at least 2 years of general experience and 3 years of specialized experience.

Specialized experience requires that the applicant served as a chief clerical assistant to the principal in a Hawaii public school setting, performing administrative office services and skilled typing.

Applicants must be able to type accurately at 40 net words per minute using a typewriter or word processor.

• Successful completion of a one‑year clerical or business curriculum with a diploma, certificate, or comparable degree may substitute one year of general experience. Partial credit may be awarded for completed coursework in typing proficiency.
• Successful completion of a two‑year clerical or business curriculum with a diploma, certificate, or comparable degree may substitute two years of general experience. Partial credit may be awarded for completed coursework in typing proficiency.

Merely possessing the required number of years of experience is not sufficient. The overall experience must demonstrate the ability to perform the duties required for the position.

• A copy of the applicant’s TA History Report or equivalent system‑generated report.
• A signed letter from the applicant’s supervisor with TA details (job title, start and end dates, duties performed, hours worked).
• Copies of the applicant’s…