School Administrative Services Assistant II, III, IV - Kaiser
Job in
Honolulu, Honolulu County, Hawaii, 96814, USA
Listing for:
Hawaii State Department of Education
Full Time
position
Listed on 2026-01-09
Job specializations:
-
Administrative/Clerical
Clerical, Education Administration, Office Administrator/ Coordinator, Administrative Management
Salary/Wage Range or Industry Benchmark: 4208 USD Monthly
USD
4208.00
MONTH
Job Description & How to Apply Below
Position: School Administrative Services Assistant II, III, IV - Kaiser High
Position Overview
The authorized level of the position is School Administrative Services Assistant IV.
Applications are being accepted down to the School Administrative Services Assistant II in the event of recruiting difficulties.
Salary
School Administrative Services Assistant II, SR-14: $4,208.00 per month.
School Administrative Services Assistant III, SR-16: $4,557.00 per month.
School Administrative Services Assistant IV, SR-18: $4,925.00 per month.
Responsibilities
Planning, supervising and/or providing office support and related services to meet prioritiesSupervising and/or participating in greeting and ascertaining the purpose of callers and assisting or referring them as necessaryAnswering or referring inquiries on policies, regulations, procedures and activities of the school, the Department of Education and the StateContacting parents, departmental offices, other governmental agencies, business concerns and community groups for information required by the school or to disseminate information and secure cooperationReviewing and distributing incoming correspondence, circulars and other materialComposing routine and special lettersInforming the principal of matters requiring immediate attention and concerns relative to appointments, commitments and deadlinesEstablishing, organizing and maintaining office filesMaintaining personnel records for the staffProcessing payroll and performing related workRegistering students and maintaining student recordsCollecting cash, maintaining a variety of fiscal records and posting and summarizing financial data to report formsPreparing and submitting purchase orders and/or requisitions, checking goods received against invoices and maintaining pertinent recordsMaintaining inventory records, performing physical inventory and completing report formsAssisting officers of student clubs and other class or school organizations with record keeping, purchases, etc.Gathering, maintaining and compiling information for business office and student service reportsOperating and maintaining a variety of standard office machinesTyping letters, reports, schedules, bulletins and other materialCutting stencils, duplicating and distributing a variety of materialInstructing, assigning and reviewing the work of students assigned to the officeMay supervise clerical personnel and may take and transcribe shorthand dictationEducation Requirement
Graduation from high school. Excess general or specialized experience as described below or other work experience requiring the ability to read, comprehend and apply written directions or a high degree of verbal skills may be substituted for education on a year-for-year basis.
Experience Requirements
- SCHOOL ADM SVCS ASST II: 2 years General Experience, 1 year Specialized Experience, 3 years Total Experience
- SCHOOL ADM SVCS ASST III: 2 years General Experience, 2 years Specialized Experience, 4 years Total Experience
- SCHOOL ADM SVCS ASST IV: 2 years General Experience, 3 years Specialized Experience, 5 years Total Experience
General Experience
Progressively responsible work experience which involved skilled typing using a typewriter or word processing equipment in performing a variety of standard clerical work such as typing of correspondence, reports and other material; knowledge of English grammar, spelling and arithmetic; use of common office appliances and equipment; the ability to read and understand oral and written instructions; carry out procedures in clerical work systems;
speak and write simply and directly; observe differences in copy and proofread words and numbers quickly and accurately; operate various kinds of office equipment.
Specialized Experience
Responsible clerical experience in a Hawaii public school setting in the capacity of chief clerical assistant to the principal. Such experience must have involved the performance of administrative office services and support functions of a school and skilled typing.
Skilled Typing Requirement
Applicants must be able to type accurately (using a typewriter or word processor) from plain or corrected copy at the rate of 40 net words per minute.
Substitutions Allowed
Successful completion of a one-year clerical or business curriculum, which included courses in English, arithmetic, general clerical procedures and office machines, and typing, leading to a diploma, certificate or other comparable degree from an accredited community college, business or technical school, may be substituted for one year of General Experience. Applicants who have not graduated may receive partial credit towards general experience on the basis of fifteen semester hours or its equivalent in quarter credits or other units, for each half year of general experience up to a maximum of one year.
To receive partial credit, the work completed must have included course work in typing proficiency.Successful completion of a two-year clerical or business curriculum, which included courses in English, arithmetic, general clerical procedures and…
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