Facilities Coordinator

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This range is provided by Addison Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

$18.00/hr - $22.00/hr

Job Title: Facilities Coordinator

Pay: $18-22/hr

Contract: 2-3 months

Benefits: Eligible for Dental, Vision, Medical, 401(k)

We’re seeking a temporary, full-time Facilities Coordinator to support multiple office improvement projects and serve as the on-site liaison between vendors, a remote Facilities team, and local leadership. This role is ideal for someone who thrives in a fast-paced, hands‑on environment and enjoys keeping projects moving smoothly.

• Act as the primary on-site point of contact for vendors supporting office upgrades (e.g., flooring, kitchen renovations, furniture disposal and purchasing, IT equipment recycling, access control installations, and other improvements).
• Coordinate vendor access during business hours and oversee activities to ensure alignment with project goals.
• Support inventorying initiatives and assist with office branding efforts as needed.
• Provide regular status updates, including progress reports, open items, next steps, and potential risks or delays.
• Facilitate real‑time communication (including video calls) between vendors and decision‑makers when clarification is required.
• Maintain organized documentation of vendor activity, project milestones, and outstanding issues.

• High school diploma required; associate or bachelor’s degree preferred.
• 3+ years of experience in office administration, facilities coordination, or project support.
• Prior experience supporting office renovations, buildouts, or improvement projects.
• Strong organizational and time‑management skills with the ability to juggle multiple priorities.
• Excellent written and verbal communication skills.
• Proficiency with standard office tools (Microsoft Office, email, video conferencing platforms).
• Comfortable working independently and collaborating with cross‑functional stakeholders.
• Full-time, temporary assignment (approximately 2–3 months).
• Professional, proactive, and solutions‑oriented approach required.

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