Executive Assistant Honolulu Robert Half

Executive Assistant

Robert Half is seeking a polished and highly organized Executive Assistant to support senior leadership within a commercial real estate organization in Honolulu. This position will manage calendars, coordinate meetings, prepare business correspondence, handle confidential information, and assist with day-to-day executive and office needs. The ideal candidate is proactive, professional, and experienced in communicating with clients and business partners at all levels.

Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.

Responsibilities

• Provide comprehensive administrative support to senior leadership
• Manage complex calendars, meetings, appointments, and scheduling
• Answer and screen incoming phone calls professionally
• Provide exceptional customer service to clients, tenants, vendors, and business partners
• Draft and proofread correspondence, reports, presentations, and other documents
• Coordinate meetings, conference calls, and special events
• Prepare meeting agendas and organize supporting materials
• Assist with travel arrangements and itineraries as needed
• Maintain confidential files, records, and executive correspondence
• Track deadlines and follow up on outstanding action items
• Assist with expense reports and invoice processing
• Communicate with internal departments and external contacts on behalf of leadership
• Provide additional administrative and project support as needed