Administrative Assistant Honolulu Robert Half

Administrative Assistant

We are looking for an onsite Administrative Assistant to support a Financial Services team in Honolulu, Hawaii. This long-term contract position is ideal for someone who thrives in a busy office setting and can keep operations organized, accurate, and on schedule. The role focuses on handling day-to-day administrative coordination, maintaining records, preparing documents and reports, and providing responsive support for incoming office needs.

Oahu residents are preferred due to the onsite nature of this opportunity.

Responsibilities:

• Provide day-to-day administrative support to the department, ensuring tasks are completed accurately and on time.

• Review and confirm licensure information while maintaining organized and up-to-date documentation.

• Enter, update, and manage records within internal systems to support data accuracy and accessibility.

• Prepare routine and ad hoc reports for departmental tracking and operational needs.

• Create correspondence, forms, and other business documents with a high level of accuracy.

• Handle general office duties such as filing, scanning, faxing, copying, and typing to support smooth workflow.

• Respond to inbound calls and direct inquiries professionally while assisting with front-office or receptionist-related tasks.

• Assist with special assignments and additional administrative projects as business needs arise.