Administrative Assistant

Administrative Assistant

Robert Half is seeking a dependable and organized Administrative Assistant to support a busy construction and engineering company in Honolulu. This position will provide day-to-day administrative support, coordinate office activities, and serve as a key point of contact for clients, vendors, and internal staff. The ideal candidate is professional, detail-oriented, and comfortable handling a busy phone line while providing excellent customer service.

Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.

Responsibilities

• Answer and direct incoming phone calls professionally and efficiently
• Provide excellent customer service to clients, vendors, and visitors
• Greet visitors and assist with front office needs
• Prepare correspondence, reports, and other business documents
• Schedule meetings, appointments, and project-related activities
• Perform data entry and maintain accurate records
• Organize electronic and paper files
• Assist with purchase orders, invoices, and project documentation
• Coordinate incoming and outgoing mail and deliveries
• Order and maintain office supplies
• Provide administrative support to management and project teams
• Assist with additional office projects as needed