Part-Time Administrative Assistant

Location:

Honolulu Pay: $19.75/hr type:
Temporary opportunity through the end of Dec 2027 with possible extension

Schedule:

Part-time, 24 hours a week, 8/hours a day 3 days a week.

Location:

Honolulu Parking: not provided Attire: professional attire

Bishop & Company is seeking a highly organized and detail-oriented Administrative Operations Coordinator to support a respected Graduate Medical Education Psychiatry Residency Program located at The Queen's Medical Center. This position plays a critical role in coordinating educational, administrative, and program operations while ensuring compliance with residency training requirements and accreditation standards.

Under general direction, the Administrative Operations Coordinator provides comprehensive administrative support to the Psychiatry Residency Program. This role is responsible for coordinating resident training records, examinations, evaluations, communications, scheduling, database management, and program-related administrative functions. The ideal candidate is highly organized, tech-savvy, maintains strict confidentiality, and can effectively manage multiple priorities in a fast-paced healthcare and academic environment.

• Program Coordination & Administration
• Maintain resident training records, verification documents, and graduate databases.
• Coordinate and track annual, transfer, and final training reports, ensuring accurate documentation and timely submissions.
• Manage data entry and reporting within residency management systems, including New Innovations and other certification platforms.
• Assist Program Directors and faculty with administrative and operational needs.
• Scheduling & Examination Support
• Coordinate and administer Clinical Skills Examinations and annual In-Training Examinations.
• Schedule residents, faculty, evaluators, and examination sessions.
• Maintain confidential examination records and communicate results to residents.
• Upload and maintain examination and training data in relevant systems.
• Evaluation & Compliance Management
• Coordinate resident, faculty, and program evaluations.
• Manage 360-degree evaluations, Structured Clinical Observations (SCOs), and other assessment processes.
  
  Compile evaluation summaries and distribute reports as needed.
• Support compliance with accreditation, certification, and program requirements.
• Systems & Data Management
• Maintain accurate records within residency management platforms and certification databases.
• Troubleshoot system issues and coordinate with external organizations to resolve documentation or certification concerns.
• Prepare reports, track deadlines, and ensure all program data remains current and accurate.
• Communication & Website Support
• Serve as a key point of contact for residents, faculty, and administrative staff.
• Assist with maintaining program website content, materials, and communications.
• Support anonymous program evaluations and resident feedback initiatives.

• Associate's or Bachelor's degree preferred.
• 2+ years of administrative, operations, program coordination, healthcare, education, or related experience.
• Strong organizational skills with exceptional attention to detail and accuracy.
• Experience managing databases, records, and confidential information.
• Proficiency in Microsoft Office Suite, especially Excel, Word, and Outlook.
• Strong written and verbal communication skills.
• Ability to prioritize multiple deadlines and work independently.
• Experience in healthcare, higher education, residency programs, or graduate medical education is highly preferred.

The successful candidate is proactive, highly organized, and thrives in a role that requires coordination, scheduling, data management, and process oversight. They are comfortable working with physicians, residents, faculty, and administrators while maintaining a high degree of professionalism, confidentiality, and accuracy.

Equal Opportunity Employer - Disability and Veteran