Registrar, Administrative​/Clerical, Education Administration

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Admission Staff Full Time Honolulu, HI, US

Salary Range: $85,000.00 To $ Annually

CHAMINADE UNIVERSITY OF HONOLULU

MISSION STATEMENT

Chaminade University offers its students an education in a collaborative learning environment that prepares them for life, service, and successful careers. Guided by its Catholic, Marianist, and liberal arts educational traditions, Chaminade encourages the development of moral character, personal competencies, and a commitment to build a just and peaceful society. The University offers both the civic and church communities of the Pacific region its academic and intellectual resources in the pursuit of common aims.

• Position Information

Title:

Registrar

Division/Office:
Enrollment Management and Student Success

Department:
Records

Status:

Full-time, 12
-month, Exempt

Classification:

EAM III

• Position Summary

The Registrar provides strategic leadership and operational oversight for the University’s academic records, registration, transfer credit, degree audit, academic scheduling, catalog, and degree conferral functions. As the official custodian of student academic records, the Registrar ensures the accuracy, integrity, confidentiality, and appropriate use of these records throughout the student lifecycle.

Reporting to the Vice President for Enrollment Management and Student Success, the Registrar partners with Academic Affairs, academic departments, Admissions, Financial Aid, Student Success, Institutional Research and Information Technology to support effective academic operations and timely student progress toward graduation. The Registrar translates approved academic policies into consistent procedures, reliable system configurations, and clear communications.

The Registrar leads the Records team and the functional administration of student information and related academic systems. This includes improving workflows, supporting system integrations and transitions, strengthening data quality, and reducing administrative barriers to enrollment, retention, and degree completion across undergraduate, graduate, and Flex programs.

• Reports to

Direct Report to Vice President for Enrollment Management and Associate Vice Provost

• Duties and Responsibilities

Leadership and Office Operations

• Hire, lead, supervise, coach and evaluate the Records team, establishing clear responsibilities, service expectations and opportunities for professional development.
• Oversee daily office operations, staffing priorities and resources to ensure accurate, timely and responsive service.
• Develop and maintain documented procedures, cross-training, quality assurance practices and continuity plans for essential functions.
• Establish and monitor measures of service effectiveness, including processing times, accuracy, responsiveness, and resolution of student concerns.
• Represent the Records Office on University committees and initiatives related to academic operations, enrollment and student success.

Academic Records and Registration

• Serve as the official custodian of student academic records and oversee their creation, maintenance, retention, security and authorized release.
• Oversee registration, enrollment changes, grading, academic standing, transcript services, enrollment and degree verification and degree conferral.
• Ensure accurate processing of approved academic exceptions, substitutions, waivers and record corrections, with appropriate documentation and authorization.
• Coordinate registration timelines and communications across programs with different academic calendars, term lengths and start dates.
• Resolve complex records and registration concerns…