Operations Services Coordinator

Employee Type:
Regular

Recruiting

Start Date:

10-29-2026

Job Exempt? Yes

Recruiting End Date:
Open Until Filled

Aloha mai! Mahalo for your interest in Kamehameha Schools. If you are looking for an opportunity to utilize your skills and talents and grow in your profession, while serving and strengthening our Native Hawaiian community, we would love to have you join our ʻohana! Kamehameha Schools is seeking an experienced Operations Coordinator to provide critical operational support for our Kapālama Campus Facilities Physical Plant team.

This position plays a key role in ensuring the seamless delivery of campus maintenance and support services by coordinating activities across multiple departments, including Trades, Custodial, Grounds, Movers, Mechanics and Auxiliary Services teams. As a central hub for operational coordination, this role oversees service requests, vehicle scheduling, contract and records management, compliance tracking, reporting, and administrative processes that support daily campus operations.

The successful candidate will manage requests for service, monitor budgets and expenses, coordinate vendors and contractors, process accounts receivable, and maintain accurate documentation in compliance with organizational policies. This position also serves as one of the division's CMMS (WebTMA) super-users, supporting asset management, preventive maintenance scheduling, work order tracking, and operational reporting

Provides various complex operational support to the division to include, but not limited to leadership and supervision of internal and external maintenance and support services, reporting, tracking, monitoring and managing files, contracts, documents and records. Manages, documents and coordinates space reservations relative to facility use, vehicle use and service delivery to include all associated costs

• Coordinates internal campus maintenance and support services, and provides guidance to office staff
• Coordinates external campus maintenance and support services
• Coordinates and documents activities relative to facility use, vehicle use, work requests and program support
• Provides operational support with special projects on division policies and procedures, maintains compliance and safety records, schedules compliance training, processes account receivables
• Coordinates division record keeping consistent with the KS record retention policy
• Ensures the accuracy and consistency of files maintained within the division

• Kapalama Campus Acts as divisional super-user for CMMS (Web TMA)
• Responsibilities include, but not limited to: maintains asset inventory, preventative maintenance schedules and work order tracking and reporting

• An equivalent combination of education and experience may substitute for the requirements listed
• Associate's Degree
• More than 5 years of related work experience
• Valid driver's license to travel around campus and to off-campus sites
• Knowledge of supervisory principals and practices
• Excellent interpersonal skills to interact with various audiences
• Proficiency in the use of microcomputers and related spreadsheet, word processing, scheduling applications
• Proficient in the use of Power Point in preparing presentation and discussion documents
• Knowledge of the utilization and application of scheduling software (MS Project) and interfaces with cash flow spreadsheets
• Excellent verbal and written communication skills to communicate effectively with all levels of staff

• Bookkeeping or accounting experience
• Experience working in an organization with various trades
• Knowledge of Human Resources regulations and practices
• Know…