Hcri Admin Associate

CLOSING DATE:

October
27,2026, or until filled. Job postings are removed from the RCUH Job Openings site once the recruitment process has ended.

INQUIRIES:

Kira Yamashita.

Regular, Part-Time to Full-Time (50-100% FTE), Limited Term (not to exceed twelve (12) months in duration from date of hire), RCUH Non-Civil Service position with the Social Science Research Institute (SSRI), Hawai‘i Coral Reef Initiative (HCRI), located at the University of Hawai‘i at Manoa (UHM) in Honolulu, Hawai‘i. Continuation of employment is dependent upon program/operational needs, satisfactory work performance, availability of funds, and compliance with applicable Federal/State laws.

MONTHLY SALARY:$2,017.09 - $4,034.17/Mon. (@50-100% FTE)

Supports human resources functions and administrative processes for personnel. Follows up as needed to ensure completion of documents and processes, maintains current, accurate personnel files, and assists with or drafts position descriptions, submits personnel actions, facilitates recruitments, terminations, travel procedures, organizes performance evaluations, and performs related activities as directed. Maintains timekeeping records, processes timesheets, reviews payroll documents for accuracy and completion.

Follows up with staff and assists with fulfilling time reporting requirements and completion of fiscal documents by the deadline. Prepares and processes RCUH purchase orders (POs), travel documentation/claims, and purchase reimbursements, maintains and reconciles internal fiscal records, ensures fund availability for each project, and researches and confirms applicable compliance requirements. Writes, edits, and compiles proposals, project documents, and other written materials, plans and conducts information gathering, interprets reports and other resources, and performs fact checking.

Creates and updates internal SOPs, suggests improvements to workflows based on observations to improve efficiency, assists with onboarding new hires, assists with or develops and conducts staff training on HCRI and RCUH policies and procedures, and performs other duties as assigned. This is a progression job allowing for entry at Level I with subsequent promotional opportunity to Level II. Progression is not dependent on time-in-grade, rather upon employee`s demonstrated abilities and competence, availability of funds, satisfactory work performance, and operational needs.

Bachelor`s Degree from an accredited four (4) year college or university. (High School Diploma or G.E.D. equivalent and at least four (4) years of related work experience may substitute for a Bachelor`s Degree.)

At least one (1) year of experience, with a significant amount of detail-oriented work in a project management or administrative office setting.

Familiarity with writing reports. Familiarity with planning for workshops and meeting logistics.

Good oral communication skills. Ability to prepare written reports. Proficiency in Microsoft Office (e.g., Word, Excel, and PowerPoint), Google Suite, and web conferencing platforms. Ability to compile, assimilate, organize, and store electronic files. Ability to review, compile and analyze information to prepare reports. Ability to check work for accuracy before completion of tasks. Ability to work efficiently and effectively to meet multiple, frequent, and short notice deadlines in a fast-paced and dynamic work environment.

Ability to build and maintain ongoing, collaborative, working relationships with coworkers to achieve the goals of the work unit.

Must be able to pass a post offer criminal background check. Must be able to…