Executive Assistant

The Executive Assistant to the Chief Executive Officer (CEO) provides high-level executive and administrative support, taking primary responsibility for coordinating the CEO's schedule, communications, priorities, and daily administrative activities. Reporting directly to the CEO in person from our Honolulu office, and virtually while the CEO is traveling, the Executive Assistant serves as a trusted point of contact for internal and external stakeholders, proactively managing competing priorities, facilitating communication, and ensuring timely follow-through on executive matters.

The position requires exceptional organizational skills, discretion, sound judgment, and the ability to anticipate needs and progressively assume independent responsibility as trust and familiarity with the CEO's priorities develop.
The Executive Assistant brings CMD's core values of Stewardship, Collaboration, and Professionalism to every relationship and responsibility, demonstrating accountability, integrity, and a commitment to excellence in supporting the CEO and the organization.

DUTIES AND RESPONSIBILITIES
Manages and maintains the CEO's calendar, coordinating meetings, appointments, and commitments while prioritizing requests and protecting time for critical business activities.
Serves as a primary point of contact and gatekeeper for the CEO, facilitating communication and coordinating access to the CEO's time and attention.
Oversees the organization and management of the CEO's email inbox, reviewing incoming correspondence, identifying priorities, and drafting or responding to communications within established guidelines and delegated authority.
Evaluates incoming requests, independently resolves routine administrative matters when appropriate, and escalates issues requiring executive attention.
Anticipates the CEO's administrative needs, proactively identifies competing priorities, and implements solutions to support efficient daily operations.
Coordinates domestic and international travel arrangements, including transportation, accommodations, itineraries, and related logistics.
Prepares and organizes meeting agendas, presentations, correspondence, and supporting materials to ensure the CEO is adequately prepared for scheduled commitments.
Tracks outstanding requests, action items, and commitments, coordinating follow-up with appropriate stakeholders to facilitate timely resolution.
Acts as a liaison between the CEO and internal departments, clients, business partners, vendors, and other external stakeholders, maintaining professional and effective communication.
Establishes and maintains organized executive records, correspondence, and administrative systems to support efficient information management and retrieval.
Coordinates general administrative operations of the Honolulu office, including office supplies, kitchen provisions, vendor relationships, and routine office needs.
Handles sensitive business, financial, personnel, and executive information with the highest level of confidentiality, discretion, and professionalism.
Develops a thorough understanding of the CEO's working preferences, communication style, and business priorities to progressively assume greater autonomy in executive administrative functions.
Supports special projects and performs additional executive and administrative responsibilities as assigned.

MINIMUM QUALIFICATIONS
Minimum of three years of progressively responsible executive or senior-level administrative support experience; five or more years preferred.
Demonstrated experience supporting senior executives, preferably a CEO, President, or other C-suite leader.
Exceptional organizational and time management skills, with the ability to manage competing priorities and deadlines.
Excellent written and verbal communication skills, including the ability to prepare professional correspondence on behalf of executive leadership.
Demonstrated ability to exercise sound judgment, anticipate needs, and independently resolve administrative matters with minimal supervision.
Proven ability to handle confidential and sensitive information with discretion and integrity.
Strong interpersonal skills and the ability to communicate professionally with individuals at all organizational levels.
Proficiency in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.
Ability to adapt to changing priorities, maintain composure under pressure, and establish effective working relationships.
Prior experience coordinating…