Administrative Assistant

Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to support leasing, marketing, and front-office operations for a property management team in Honolulu, Hawaii. This Contract position is ideal for someone who combines strong administrative abilities with customer-facing professionalism and confidence using tools such as Google Sheets and Microsoft Office. The role involves assisting prospective and current residents, coordinating leasing-related paperwork, and helping promote the property through both digital and print outreach.

Preference will be given to Hawaii residents due to the onsite nature of this role.

Responsibilities:

• Manage front-desk and administrative support activities, including greeting visitors, responding to questions, and handling a multi-line phone system with professionalism.

• Create and coordinate promotional efforts across online and printed channels to help increase property visibility and support leasing goals.

• Maintain timely follow-up with prospective residents from guest card submissions and document communications accurately.

• Take part in community outreach initiatives by distributing marketing materials and representing the property in a positive and attentive manner.

• Support the move-in and leasing process by showing model or available units, preparing presentation spaces when needed, and assisting with lease execution.

• Help process resident applications by gathering documentation and assisting with verification steps.

• Research competing properties, complete market comparisons, and prepare marketing reports to help inform leasing strategy.

• Carry out daily tasks in accordance with company standards and all applicable federal and state regulations, including Fair Housing and related compliance requirements.

• Provide additional administrative and customer service support as directed by onsite management.