Operations Coordinator Job Honolulu area,Hawaii USA,Administrative/Clerical

Job Description & How to Apply Below

Description

Title:

Operations Coordinator

Position Number: 0078055

Hiring Unit: OFFICE OF THE PROVOST, OFFICE OF THE PROVOST, OFFICE OF THE PROVOST

Location:

UH at Manoa

Date Posted:
November 9, 2026

Closing Date:
November 24, 2026

Band: B

Salary : salary schedules and placement information

Full Time/Part Time:
Full-time

Month: 11-month

Temporary/Permanent:
Permanent

Duties and Responsibilities

* Reports to the Senior Administrative Assistant to the Provost and serves as an administrative resource, providing comprehensive administrative and operational support to the Office of the Provost and Provost leadership team as needed. Administers executive-level coordination, office operations, scheduling, communications, academic program initiatives, and special projects to support the effective functioning of the Provost's Office.

* Oversees the progression of high-priority campus requests, strategic initiatives, academic program initiatives, and institutional directives from assignment to completion; initiates and enforces follow-up actions across campus units to ensure executive deadlines are met.

* Researches, analyzes, synthesizes, and maintains integrated tracking systems; organizes information to prepare special, nonrecurring written reports, briefing summaries, and supporting materials; and develops project tracking logs for senior leadership related to office operations, academic programs, and ongoing campus initiatives.

* Evaluates daily office procedures, including document management workflows, routing systems for incoming correspondence, records management, and executive meeting protocols. Develops improved administrative procedures to enhance office efficiency and effectiveness.

* Provides administrative and operational support to the Senior Administrative Assistant to the Provost and Provost leadership team by coordinating project timelines, monitoring progress on assigned initiatives, identifying potential scheduling or administrative challenges, and recommending solutions to support the effective operation of the Office of the Provost and the timely completion of office priorities and academic program initiatives.

* Independently resolves routine operational and administrative matters by applying a thorough understanding of University policies, procedures, and executive directives, and responds to inquiries from internal and external stakeholders.

* Provides procedural information and administrative support to colleges, academic units, program offices, and campus personnel regarding Provost's Office processes, established academic program procedures, executive correspondence, and applicable service timelines.

* Coordinates logistics, scheduling, and operational details for executive meetings, system-wide campus visits, institutional events, and other high-level executive engagements supporting the Office of the Provost.

* Monitors and maintains institutional calendars, including Board of Regents, academic calendars, University deadlines, and other key academic and administrative dates, to support timely planning and coordination across the Provost's Office.

Maintains comprehensive tracking logs and records of key actions, decisions, deadlines, and ongoing matters to support institutional memory, continuity of operations, and effective transition of information within the Provost's Office.

Manages fiscal accountability and purchasing documentation for supported offices, including p-card transactions, purchase orders, and equipment and supply inventory, in accordance with University policies and regulations.

Supervises, trains, and schedules student assistants, setting clear performance expectations to maintain a professional, secure, and confidential environment.

Other duties as assigned.

NOTE:

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Operations Coordinator

Job Description & How to Apply Below

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