Location: East HonoluluSummary
Meta is seeking an Administrative Specialist to join our Global Administrative Specialist program team. This role will support complex and high-volume calendaring, travel planning, and expense reporting for a number of clients. Administrative Specialists provide remote support to clients across the Company and its locations. This is a full time position.
Required Skills
Administrative Specialist Responsibilities:
Provide remote high-volume calendaring, travel, and expense supportProvide Administrative services during designated support hoursManage complex calendars for multiple clientsSchedule internal and external meetings for multiple clientsSchedule and manage recurring and ad-hoc meetings and room bookings across campusesLearn and utilize internal and external tools to provide calendar supportEstablish ongoing relationship and communications with clients to learn business priorities and apply to supportPartner with clients and other Administrative Assistants for meeting coordinationProvide proactive time management recommendations to clientsCoordinate domestic and international travel arrangements via ConcurPrepare and submit corporate card expense reportsMaintain program scope of support within agreed-upon service level agreementsEducate and inform clients on program goals, scope and service level agreementsDraft and send communications to clients about transitions or changes in supportProvide coverage support for Admin Specialist colleaguesCollaborate with global Admin Specialist colleagues on best practices and knowledge sharingMinimum Qualifications
3+ years of relevant high-volume coordination experience3+ years of relevant experience providing administrative support to 2 or more executives3+ years of relevant experience managing calendars for 2 or more executivesExperience prioritizing multiple tasks and activitiesExperience with Microsoft Office, Google Suite, Concur or similar programsExperience exercising judgment and discretion while utilizing company policies and practices to determine appropriate actionPreferred Qualifications
Experience supporting 3+ or more executives simultaneously3+ years of experience coordinating travel logistics on behalf of 2 or more executives3+ years of experience managing expense reportsExperience building relationships across a larger companyDemonstrated customer focus, preferably in a customer service or front of house environmentDemonstrated ongoing AI skill development (e.g., prompt/context engineering, agent orchestration) and staying current with emerging AI technologiesDemonstrated ability to integrate AI tools to optimize/redesign workflows and drive measurable impact (e.g., efficiency gains, quality improvements)Experience adhering to and implementing responsible, ethical AI practices (e.g., risk assessment, bias mitigation, quality and accuracy reviews)Public Compensation
$67,995/year to $101,296/year + bonus + equity + benefits
Industry
Internet
Equal Opportunity
Meta is proud to be an Equal Employment Opportunity and Aff…? We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law.
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