Project and Content Coordinator

Employment Type:
Full-Time, Hourly, Non-Exempt
Final date to receive applications:
This position will remain open until filled.
Rate of Pay: $20.00 - $25.00 per hour - Commensurate with experience.

The Project and Content Coordinator supports the successful planning, development, and implementation of exhibitions, and related projects, by coordinating project activities, facilitating communication among internal and external stakeholders, and ensuring project deliverables are completed on schedule. This position maintains project documentation, schedules, and content development workflows while providing administrative and logistical support throughout the exhibit development process.

Serves as a cross-functional partner throughout the exhibit development process, working with departments across the organization to coordinate information, resources, timelines, and support needed to successfully deliver the exhibit.

Participates in exhibit development meetings and coordinates agendas, materials, and follow-up with departments to ensure the right internal and external partners are engaged at the appropriate stages.

Document and communicate key decisions, action items, responsibilities, and deadlines from meetings and ensure timely distribution to the appropriate teams and stakeholders.

Builds and maintains strong working relationships across departments and with external partners, helping connect exhibit development needs with organizational operations, resources, expertise, and priorities.

Facilitates cross-departmental coordination and follow up on content, design, programming, visitor experience, facilities, technology, communications, and other project related needs by scheduling meetings, check ins, working sessions, and other approaches as appropriate.

Provides day-to-day project support and problem-solving by identifying coordination gaps, helping clarify next steps, and connecting the appropriate people or resources to keep work moving forward.

Supports exhibit development teams in achieving project objectives and deliverables while maintaining flexibility to respond to evolving project needs, organizational priorities, and interdepartmental dependencies.

Helps ensure exhibit development is integrated across the organization, recognizing that successful exhibits require collaboration and coordination beyond the exhibit development team itself.

Coordinates with key partners throughout the exhibit development process to establish project schedules, deadlines, milestones, and priorities, while monitoring progress across content and project teams to ensure deliverables remain on track.

Maintains, updates, and communicates project schedules, timelines, task lists, action items, and other project documentation throughout the exhibit development process.

Tracks dependencies, outstanding items, and follow-up needs across teams and helps identify areas requiring additional coordination or attention.

Provides day-to-day project coordination and organizational support to help ensure efficient execution and progress toward project goals.

Assists key partners and project teams with coordinating meetings, follow-up activities, and next steps to maintain momentum throughout the development process.

Serves as a key liaison among key partners:
Curator(s), museum departments, staff, contractors, consultants, and external partners to support successful project delivery.

Builds collaborative working relationships across departments and helps connect people, information, resources, and project needs.

Facilitates clear, timely,…