Elementary Admissions Coordinator

PRIMARY

PURPOSE:

The Elementary Admissions Coordinator supports the admissions program for the Elementary campus by coordinating applications, events, communications, and processes that contribute to enrollment goals. The coordinator ensures a welcoming, organized, and mission-aligned experience for prospective families from inquiry to enrollment.

• Admissions Operations & Process Coordination
• Supports the Director of Enrollment Management & Admissions in meeting annual enrollment targets.
• Manages and tracks Elementary applications, required documents, admissions calendars, and communication workflows.
• Ensures all admissions procedures, policies, and timelines are followed.
• Coordinates with campus leadership, teachers, and staff regarding applicant visits, evaluations, records, and admissions decisions.
• Admissions Events
• Plans and implements admissions orientation events for Elementary grade levels
• Plans and implements admissions testing for Elementary grade levels
• Plans and facilitates admissions evaluation conferences for Elementary grade levels
• Counsels parents of candidates who have been refused admission
• Facilitates the enrollment process
• Assists in creating and delivering presentations for prospective families (groups of 50–200), including HBA and prospective parents, students, faculty and staff.
• Provides campus tours as needed.
• Family Communication & Support
• Serves as the primary point of contact for prospective Elementary families.
• Communicates admissions status, steps, and requirements clearly and professionally.
• Counsels families regarding admissions decisions, including applicants who are not offered admission.
• Coordinates the enrollment/contract process for accepted students.
• Supports new student transition—including planning visitation days and orientation.
• Represents the elementary campus on the financial aid committee.
• Supports the Director of Enrollment Management in working with the MS/HS Admissions Coordinator and the marketing team to assist in developing advertisements, marketing brochures, videos, and exhibits for promotion of HBA’s, academic and Christian environment.
• Support the Director of Enrollment Management in working with the HBA Senior Leadership Team regarding the total HBA enrollment numbers and budget
  • Manages the Elementary Admissions Budget
  • Attends the monthly HAIS meetings and participates in Admissions Directors’ meetings, represent HBA at the annual school admissions fairs, and other schools’ visitation programs
  • Attends regularly scheduled and special meetings
  • Other duties as assigned.

● Spiritual:
Must have accepted Jesus Christ as Lord and Savior of his or her life; demonstrate a living relationship with Jesus Christ as described in “The Baptist Faith and Message,” the tenets of the Southern Baptist denomination. Active member of a local Southern Baptist church affiliated with the Hawaii Baptist Convention preferred.

● Knowledge,

Skills and Abilities

:
Education background with classroom teaching experience, excellent verbal and written communication skills, and knowledge of school programs and policies. Ability to work with a variety of people; team player, ability to motivate others to reach their fullest potential.

● Education/Training :
Bachelor’s degree from an accredited university or college. Master’s degree preferred .

● Experience :
Three years teaching experience, or related work experience in an educational setting, Public Relations or administrative experience.