Permits and Hazardous Materials Manager

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The Honolulu Authority for Rapid Transportation (HART) is the public transit authority responsible for planning and constructing Skyline, Honolulu’s rail transit system. It is the first fully automated, driverless urban light metro system in the United States and represents the largest public infrastructure project in the history of Hawaii.

This position operates under the direction of the Project Director and is responsible for the identification, tracking, and reporting of Owner‑furnished permits for the Honolulu Rail Transit Project (HRTP). The role involves coordinating design details among stakeholders to ensure timely and accurate permit application and compliance, monitoring environmental and construction permits, and serving as the Honolulu Authority for Rapid Transportation’s (HART’s) Program Manager for Hazardous Materials Coordination.

• Coordinate among stakeholders, government agencies, and project staff to resolve design issues, ensuring Owner‑furnished permit applications are completed accurately and on time.
• Apply stormwater mitigation expertise based on the 2017 standards, or updates by city, state, and federal agencies, to ensure that the design complies with new permit requirements.
• Oversee the permit acquisition process. Attend meetings, and coordinate with permitting agencies. Serve as the HART contact point for agency interactions.
• Collaborate with consultants, designers, and contractors to address permit‑related matters throughout all project stages and coordinate responses to agency inquiries.
• Maintain project records by creating a master log of all permits, identifying key deliverables and milestone dates, and preparing permit‑related provisions for future contract Request for Proposals (RFPs).
• Manage tasks related to Environmental Compliance commitments, as identified in the Mitigation Monitoring Program and Final Environmental Impact Statement (2011) and Supplemental Environmental Impact Statement (2013); ensure compliance with all contracts and plans.
• Track deliverables and schedules, notify stakeholders when issues arise, and implement corrective actions as needed, including through field inspections that may require driving to project sites.
• Review and transmit hazardous materials reports, prepared by consultants, to applicable city, state, and federal agencies.
• Act as the HART liaison with city, state, and federal agencies handling hazardous materials identification or disposal and maintain incident records for the HRTP phases.
• Manage the HART Hazardous Materials Identification and Disposal Contract, including invoice review and approval, tracking consultant and agency communications, and evaluating consultant performance; ensure compliance
• Direct the review of contractor‑provided materials in coordination with the General Engineering Consultant (GEC), including but not limited to environmental incident reports; health and safety plans for hazardous and contaminated materials; screening and sampling plans; environmental incident reporting; hazardous material and waste management procedures and tracking, spill prevention and response plans; environmental hazard evaluations; and management plans.
• Establish and maintain project records by creating a master log of all hazardous material and contaminated substance findings throughout the life of the project, identifying discrete deliverables and milestone dates, and preparing Haz Mat‑related provisions for draft and final RFP documents.
• Monitor soil and groundwater sampling requirements for proper disposal and reuse of excavated soils.
• Evaluate schedules and oversee potentially contaminated site activities with respect to environmental and safety requirements.
• Respond to permitting and hazardous material‑related Requests for Information and Change Orders in coordination with project stakeholders.
• Oversee the preparation of monthly hazardous material or contaminated substance activity reports.
• Maintain noise monitoring records near sensitive receptors and provide timely updates to agency inquiries.
• Work with contractors to ensure use of appropriate noise‑control equipment and explore mitigation…