Fiscal Operation Specialist

CLOSING DATE:

October 20, 2026, or until filled. Job postings are removed from the RCUH Job Openings site once the recruitment process has ended.

INQUIRIES:
Catherine Chan .

Regular, Full-Time, Limited-Term (not to exceed twelve (12) months in duration from date of hire),RCUH Non-Civil Service position with the University of Hawaiʻi at Mānoa (UHM), College of Tropical Agriculture and Human Resilience (CTAHR), located in Honolulu, Hawaiʻi.Continuation of employment is dependent upon program/operational needs, satisfactory work performance, availability of funds, and compliance with applicable Federal/State laws.

MONTHLY SALARY RANGE: $7,500 - $7,916/Mon.

Provides day-to-day fiscal management and oversight for a federally funded award administered through CTAHR. Reports to the Program Director and is an integral part of the Management Entity (ME) structure and is responsible for the funded program and sub awardee financial management, compliance reporting to the U.S. Department of State and UH, budget monitoring, matching funds reconciliation, and processing of travel, advances, and reimbursements in coordination with the Program Coordinator and the ME team.

Serves as the primary liaison between the UH program team, UH and CTAHR fiscal offices, sub awardees, and federal/State Department financial offices on fiscal matters, ensuring accurate, timely, and compliant financial management of award funds. Other activities include managing and monitoring financial activity of the program and sub awardees, including review of invoices and expenditure reports, preparing and submitting regular financial and fiscal reports to the U.S. Department of State, tracking award budgets against actual expenditures and identifying budget risks, monitoring and reconciling matching (cost-share) funds, reviewing and approving travel authorizations, advances, and reimbursements.

Maintains fiscal records in compliance with donor and university policies. Serves as a liaison with UH fiscal offices such as Research Cooperation of University of Hawai‘i (RCUH) and UH`s Office of Research Services (ORS). Supports internal and external audits and financial reviews. Assists in the preparation of budgets and financial projections for award periods and proposals. Communicates financial status and compliance issues to program staff and funding agencies.

Collaborates effectively with program, administrative, and university staff as part of a cross-functional team.

• Bachelor`s Degree from an accredited four (4) year college or university in Accounting, Finance, Business Administration, or a closely related field.
• Five to seven (5-7) years of experience in fiscal management or related fields, including managing financial operations, issuance and monitoring of subawards, budgeting, financial reporting (e.g. SF-425) and cost share for federally funded awards.
  
  Experience processing disbursement vouchers, travel advances and travel completion reports, purchase card payments, purchase orders, etc.
• Knowledge of federal fiscal systems and cost principles (e.g., 2 CFR 200 Uniform Guidance).
• Excellent written and verbal communication skills for technical and non-technical audiences. Demonstrated ability to work collaboratively and effectively as part of a team. Strong organizational skills, attention to detail, and ability to manage multiple deadlines. Proficiency with essential workplace and collaboration software, including Microsoft Office Suite (Excel, Word, Teams), Google Drive, Zoom, and AI-assisted productivity tools.

Post Offer/Employment Condition:
Must be able to complete the UH Title IX training within 30 days from date of hire, and re-certify annually. Must be able to complete the Workplace Violence Prevention training within 30 days from date of hire, and re-certify annually. Must be able to complete the UH Information Security Awareness Training (ISAT) within two (2) weeks from date of hire, and re-certify every twelve (12) months.

Ability to travel domestically and internationally.

As a condition of employment, employee will be subject to all applicable RCUH policies, procedures, and trainings and, as applicable, subject to University of Hawai‘i's and/or business entity's policies, procedures, and trainings.

Violation of RCUH's, UH's, or business entity's policies and/or procedures or applicable State or Federal laws and/or regulations may lead to…