DATA ACCESS AND PUBLIC Records Specialist; Program Management Specialist IV); Sr

Preserving the Past.

Modernizing the Future.

The Department of Planning and Permitting (DPP), Data Access and Imaging Branch (DAIB), plays an important role in preserving Honolulu's history through its collection of building plans, permits, and property records.

As a Program Management Specialist
, you will have the opportunity to lead a team, improve public access to valuable City records, and help modernize how historical documents are preserved, organized, research, and accessed. Your work will support property owners, City agencies, and the public while helping shape future planning, development, and revitalization across O'ahu.

• Lead and support a team responsible for researching and providing access to historical building and property records.
• Develop and improve procedures, workflows, and customer service standards to make records more digitally accessible and operations more efficient.
• Establish processes to modernize records access, including the preservation and organization of historical plans, permits, and property records.
• Serve as the primary specialist for complex records research and analysis.
• Research and resolve complex records requests, including requests subject to public records and Sunshine Law requirements.

• Experience in records management, including the organization, preservation, and retrieval of historical documents.
• Supervisory or team leadership experience
• Knowledge of urban planning, permitting, land use, or building development processes.
• Experience researching and interpreting real property records, building plans, permits, or other development-related documents.
• Familiarity with legal research and the interpretation of laws, regulations, and policies related to public records, property records, or land use, including Hawaii’s Uniform Information Practices Act (UIPA).

Enjoy excellent employment benefits including generous time off (up to 21 vacation days, 21 sick leave days, and holidays), comprehensive health coverage, retirement plan, career development, and much more! View details about all our available benefits by clicking on the “Benefits” tab at the top of this posting or visiting https://www.honolulu.gov/dhr/benefits/.

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At the time of application, you must be a citizen, national or permanent resident alien of the United States or a non‑citizen eligible under federal law for unrestricted employment.

A combination of education and experience substantially equivalent to:

a) Graduation from an accredited four‑year college or university with a bachelor's degree; OR

b) Four years of progressively responsible work experience which required a high degree of analytical skill. Such experience must have involved:

• Gathering, evaluating and analyzing facts and other pertinent information required to resolve problems and/or to determine and recommend appropriate courses of action;
• Demonstrated the ability to elicit information orally and in writing;
• Reading, comprehending, interpreting and evaluating technical subjects, analyses or proposals;
• Applying problem‑solving methods and techniques, such as defining and analyzing problems, identifying alternative courses of action and using…