Human Resources Specialist

Title: Human Resources Specialist

Position Number: 81753

Hiring Unit: VP for Administration, Office of Human Resources (ITS)

Location: UH System Offices, Manoa Campus

Date Posted: 11/14/2025

Closing Date: 11/28/2025, 11:59 PM HST

Salary: salary schedules and placement information. Pay Band B; minimum $5,434

Full Time/Part Time: Full-time

Temp./Permanent: Permanent

Funding: General

Other

Conditions:

Position is excluded from collective bargaining.

• Independently performs complex assignments of limited scope in all areas of Human Resources management which includes recruitment and selection, classification and compensation, employee benefits and labor relations involving application of standard UH policies & regulations & widely accepted methods & practices.
• Assesses, analyzes & advises supervisors and managers on a variety of personnel actions regarding the hiring process, classification of positions, compensation adjustments, employee misconduct and job performance by interpreting appropriate policies, procedures, guidelines, and collective bargaining agreements.
• Coordinates the recruitment and selection processes with hiring managers; independently reviews vacancy announcements, recommendation memos, resumes, and new hire documents for E&M, APT, civil service, and casual hire for accuracy & compliance; and coordinates background checks for selectees.
• Meets with new employees, provides new hire and benefits orientation and ensures new hire forms are properly completed and processed. Arranges orientation meeting with appropriate collective bargaining unit representative.
• Prepares, reviews, and/or audits all personnel transactions to ensure proper compliance with University, State, and/or Federal policies and procedures.
• Generates & processes PNFs for all employees which include new hires, terminations, redistribution of funds, changes to appointment/position, etc. Submits PNFs to Payroll in a timely manner to meet all payroll deadlines.
• Advise employees on employee benefit programs, determines eligibility and calculates payment (as applicable), reviews, audits and processes forms (ie. FMLA, leave share, TDB, Workers Compensation, etc.) in compliance with applicable policies, procedures, laws, collective bargaining agreements and/or practices within established deadlines.
• Conducts investigations for informal and formal complaints and grievances involving misconduct, performance problems, etc. and based on specific policies and procedures; recommends appropriate action.
• Advises program administrators and administrative staff and interprets BOR policy to properly establish, re-describe, extend, or abolish positions for APTs.
• Reviews and recommends appropriate APT classification, in-band, change-in-band, and above designated new hire rate (DNHR) actions.
• Develops and updates personnel procedures for the Unit to efficiently service Information Technology Services (ITS) as policies, procedures and guidelines change.
• Conducts training for staff in various areas of personnel including, but not limited to, recruitment process, classification, employee performance appraisals, leaves and fringe benefits.
• Independently monitors the online leave system, reviews the edit/warning/forfeiture listings and notifies the appropriate parties.
• Monitors position actions that affect the organizational charts and updates charts on an annual or as needed basis.
• Assists in the preparation of personnel reports for reporting purposes, etc.
• Assists in providing and coordinating layoff and RIF actions.
• Other duties as assigned.

* Denotes Essential Functions

• Possession of a baccalaureate degree in business administration, human resources management or related field and 3 years of progressively responsible professional experience with responsibilities for human resources administration; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
• Considerable working knowledge of principles, practices and techniques in the area of human resources administration as demonstrated by the broad knowledge of…