Legal Secretary - Oahu

Recruitment Number 23-0042

Salary: $4,742 to $6,003 per month (SR-18, Step C to I)

Note:

Hiring rates will be based on availability of funds, the applicant's qualifications, and other relevant factors.

Recruitment may be closed at any time. The notice of the last day to file applications will be posted on the State of Hawaii's Civil Service Job Opportunities Listing page of our website.

Responsible for providing secretarial, legal clerical and general office services for the attorney who administers a division and is responsible for planning a professional legal services program and supervising attorneys and support staff. In addition to providing secretarial services and minor administrative support to the attorney who serves as chief of a legal services division, the position in this class is responsible for maintaining office operations and workflow for a division which includes supervising the work of a staff of legal clerks and other clerical staff who provide legal support and office services for attorneys in the division;

and perform other related duties as assigned.

The State of Hawaii requires all persons seeking employment with the government of the State shall be citizens, nationals, or permanent resident aliens of the United States, or eligible under federal law for unrestricted employment in the United States.

Knowledge of: Legal terminology; function of courts; format, content and the use of legal documents; various types of court actions and associated processes and procedures; legal and office practices and procedures; grammar, spelling, word usage and sentence construction; legal documents preparation, processing and filing practices and procedures; and procedures for processing and filing legal and court documents with courts, boards and commissions.

Ability to: Plan, organize and carry out secretarial functions; organize legal clerical work activities and conduct office services functions; assign, direct, review and evaluate the work of others; communicate effectively with others and maintain harmonious working relationships; accurately prepare, type, process and file a variety of complex legal and court documents in proper format, in accordance with established procedures and within prescribed deadlines, with the appropriate court, board or commission;

check citations and quotations from legal sources; carry out legal office clerical routines; and type accurately (using a computer, word processing and/or other software applications) at the rate of 40 net words per minute.

Three years of progressively responsible legal clerical work experience which involved preparing, typing, processing and filing legal documents and which demonstrated the prerequisite knowledge and abilities described above.

In addition, either concurrently or separately from the Specialized Experience, there must be demonstrated ability to carry out procedures in clerical work systems and to perform secretarial tasks as described in the Minimum Qualification Requirements.

Supervisory aptitude rather than actual supervisory experience may be accepted. This requirement will be considered to have been met when there is strong affirmative evidence of the necessary supervisory abilities and/or potential.

Relevant substitutions as described in the Minimum Qualification Requirements, will apply.

Applicants must be able to type accurately, using a typewriter or word processor, at the rate of 40 net words per minute. Your proficiency may be tested by the appointing authority. Failure to demonstrate at least the minimum typing and/or keyboarding skill as noted above may result in corrective action, including the removal of your name from the list of eligibles for employment consideration.

The PSLF Program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans. To qualify, the individual must have made 120…