F&B Purchasing Manager

## F&B Purchasing Manager Apply:
Honolulu, HI:
Full time:
Posted Yesterday:
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** ESSENTIAL DUTIES AND RESPONSIBILITIES
**** Purchasing & Event Planning
*** Partner with the Director of Food & Beverage, Executive Chef, and event operations teams to forecast purchasing needs based on BEOs, anticipated attendance, menus, concessions activity, and event schedules.
* Develop purchasing timelines for large-scale events to ensure product availability while minimizing excess inventory, spoilage, and unnecessary carrying costs.
* Monitor market conditions, commodity pricing, product availability, and supply-chain disruptions and recommend substitutions or alternative sourcing as needed.
* Negotiate pricing, service levels, delivery schedules, minimum-order requirements, and other purchasing terms within established authority.
* Manager of location spend reports – preferred supplier adherence scoring.
* Assist with new account set-up.
* Ascertain that purchasing and receiving documents have been properly completed and terms and conditions of purchases are appropriate.
** Warehouse Management – Receiving, Storage, and Distribution
*** Establish receiving and delivery schedules that accommodate event activity, loading dock availability, storage capacity, and operational needs.
* Train, supervise, and provide direction to receiving, warehouse, and inventory staff, as applicable, including expectations for accuracy, safety, productivity, and accountability.
* Maintain organized, secure, sanitary, and operationally efficient receiving and storage areas and recommend improvements to warehouse layout and inventory flow.
* Tracks all items into the purchase order system.
** Cost Control & Financial Management
*** Partner with Culinary and F&B leadership to evaluate product specifications, portioning, yields, and substitutions that support established food-cost and beverage-cost targets.
* Research and resolve purchasing discrepancies, invoice variances, shortages, damaged goods, credits, and vendor pricing issues.
* Support annual budgeting and forecasting by providing purchasing trends, projected cost increases, inventory requirements, and vendor pricing information.
** Food Safety, Quality & Compliance
*** Ensure purchased and received food and beverage products meet established quality standards, product specifications, temperature requirements, shelf-life expectations, and applicable food-safety requirements.
* Ensure proper inventory rotation practices, including FIFO, dating, labeling, storage, and controls for perishable products.
* Support compliance with company procurement policies, contractual requirements, liquor controls, food-safety standards, and applicable regulatory requirements.
** Systems, Reporting & Controls
*** Maintain accurate item masters, pricing, vendor information, purchase orders, receiving records, and inventory data within applicable purchasing, POS, inventory, and financial systems.
* Establish and maintain appropriate controls for high-value, high-volume, and sensitive inventory, including alcoholic beverages and premium food products.
** Payables
* ** Work with finance department to communicate and adhere to contract agreements of pay terms, minimums, additional charges, etc.
* Reviewer of late invoice payment report monthly – guide location.
* Review monthly location statements and reconciliation by location.
** Operations & Leadership
*** Assist with internal concessions on a daily basis monitoring the F&B register to service all internal staff and onsite visitors/contractors.
* Coordinate closely with Culinary, Concessions, Catering, Finance, and Event Operations to ensure purchasing activity aligns with operational requirements.
** SUPERVISORY RESPONSIBILITIES
** Carries out supervisory…