Administrator, Office Administrator​/ Coordinator, Administrative​/Clerical

Job Overview

We are seeking a highly organised and proactive Office Administrator to join a well established and growing scaffolding company. The successful candidate will play a key role in supporting the day-to-day operations of the business, ensuring smooth communication between office staff, scaffolders, clients, and management.

This is a fast-paced role requiring excellent organisational skills, attention to detail, and the ability to manage multiple tasks efficiently.

Key Responsibilities

• Managing company diaries, schedules, and email inboxes
• Handling incoming telephone calls and responding to customer queries professionally
• Supporting the Commercial Manager with processing orders and coordinating work schedules
• Preparing and issuing scaffold handover certificates
• Liaising with scaffolders to obtain completed handover documentation
• Chasing scaffolders for outstanding handovers and required paperwork
• Maintaining accurate records and filing systems
• Assisting with general office administration duties as required
• Communicating effectively with clients, suppliers, and site teams

Requirements

• Previous administration experience preferred
• Strong organisational and time management skills
• Excellent telephone manner and communication skills
• Ability to work independently and as part of a team
• Good knowledge of Microsoft Office applications
• Ability to prioritise workload in a busy environment
• Experience with in construction or scaffolding industry beneficial but not essential

Personal Attributes

• Reliable and punctual
• Professional and approachable
• Strong attention to detail
• Able to work under pressure and meet deadlines
• Positive and proactive attitude