Fleet Admin And Support Assistant

Fleet Admin and Support Assistant

Location:
Hook

Salary: £28k - £31k per annum

Job Type: Temporary to Permanent

Hours:
Monday-Friday, no weekends, office Based

Start Date:
Immediate start available

Are you a highly organised administrator with excellent attention to detail? Do you enjoy managing multiple priorities and ensuring that important processes run smoothly?

We are currently recruiting for a Fleet Admin and Support Assistant to join a well-established and growing operations team and provide essential administrative and operational support for a busy vehicle fleet.

Working closely with the Fleet Coordinator, you will help ensure that vehicle records, maintenance schedules, compliance documentation and driver information are accurately maintained. You will play a key role in supporting the smooth day-to-day operation of the fleet while ensuring that legal, regulatory and organisational requirements are met.

Your responsibilities will include:

• Maintaining accurate and up-to-date fleet records, including vehicle registrations, insurance, MOTs and servicing schedules.
• Monitoring vehicle compliance requirements, including inspections, servicing, road tax, insurance and other statutory obligations.
• Receiving, logging and administering PCNs, Notices of Intended Prosecution (NIPs), parking fines, congestion charges, toll violations and other vehicle-related offences.
• Coordinating planned and reactive vehicle maintenance, repairs, servicing, inspections and breakdown recovery.
• Supporting drivers and operational teams with fleet-related queries, vehicle allocations and bookings.
• Building positive working relationships with leasing companies, maintenance providers, insurers, fuel card suppliers and other contractors.
• Producing fleet reports and analysing data relating to vehicle utilisation, maintenance, compliance, accidents and associated costs.
• Supporting the administration of vehicle accidents, insurance claims and incident investigations.

To succeed in this role, you will be highly organised, detail-oriented and confident managing a varied workload. We are looking for someone who is comfortable working independently while also collaborating effectively with colleagues and external partners.

Ideally, you will have:

• Experience in an administrative or support role, preferably within a fleet, transport, logistics or vehicle management environment.
• Knowledge of fleet administration and vehicle compliance requirements.
• Experience processing PCNs, NIPs, traffic violations or similar compliance-related matters.
• An understanding of vehicle maintenance, servicing, MOT requirements, road tax and insurance processes.
• Strong IT skills, particularly in Microsoft Excel, Outlook and Word..
• Excellent written and verbal communication skills.
• Strong organisational and time-management abilities.
• Strong problem-solving and investigative skills.
• A customer-focused mindset and the ability to build positive working relationships.
• Full UK Driving license

• Immediate starts available
• Ongoing work
• Temp-to-perm opportunity for the right candidate
• Weekly pay
• Opportunity to join a well-established company