Project Coordinator II

Overview

Join to apply for the Project Coordinator II role at Barge Design Solutions
. Based in our Birmingham, AL office, the Project Coordinator will provide comprehensive project and administrative support across a range of project types and sizes, report to the Project Coordination Manager, and support multiple Project Managers across diverse portfolios. The role will also oversee general office administrative functions and ensure smooth day-to-day operations.

• Document control, filing, scanning, and hard copy creation.
• Support meeting coordination and communication tasks on projects.
• Administer Quality Management on projects.
• Provide contract & procurement administration support.
• Maintenance of specification & technical documentation.
• Subcontractor invoice processing for vendor payments.
• Manage RFI & Submittal processes; project reporting and documentation compilation.
• Enter fee proposals in the fee review tool and support proposal fee development by maintaining templates and tracking input requests.
• Enter estimates into BST and track the percentage complete against budgeted hours/costs.
• Support earned value tracking tool maintenance (if used), document scope changes, and set up project/budget and enrollment in BST.
• Maintain PM documentation: project management plan updates, risk register entries, change log maintenance, and action item tracking.
• Develop schedules and updates; enter resource planning activities in eResource/BST.
• Perform other duties as assigned.

• High School diploma or GED;
  Bachelor's degree preferred.
• 2-5 years of relevant project coordination or project administration experience.
• Advanced proficiency in Microsoft Office Suite, with strong Excel skills.
• Comprehensive knowledge of document management systems.
• Proficiency in project management software (BST, SharePoint, ACC).
• Knowledge of construction/engineering processes and terminology.
• Strong analytical and problem-solving abilities; excellent interpersonal and client communication skills.
• Ability to work in a fast-paced, multi-project environment; detail-oriented with strong follow-through and organizational skills.

Barge Design Solutions, Inc. is an engineering and architecture firm with diverse in-house multidisciplinary practice areas. The employee-owned company is more than 550+ people strong and serves clients nationwide from multiple U.S. locations. Barge is ranked on Engineering News-Record (ENR)’s Top 500 Design Firms and Architectural Record’s Top 300 Architecture Firms and is a certified Great Place To Work®. Our primary purpose is to create a better life by unleashing the potential of our people, clients and communities, supported by our core values:
Collaborate, Authentic, Responsible, Excellence, and Service.

• Collaborate – Help and expect help. Teamwork is essential in what we do.
• Authentic – Honesty, integrity and trust are at the heart of everything we do.
• Responsible – We are accountable for our work, attitude, and actions.
• Excellence – We go all in and expect more of ourselves than others expect of us.
• Service – We are humble and use our gifts in service of others.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status or disability. Equal Opportunity Employer/Veterans/Disabled

• Mid-Senior level

• Full-time

• Other

• Design Services

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