Project Coordinator II

What We're Looking For:

Barge Design Solutions is seeking an experienced Project Coordinator to provide comprehensive project and administrative support across a range of project types and sizes. Reporting to the Project Coordination Manager, this role will manage full coordination activities and contract administration while supporting multiple Project Managers across diverse portfolios. Based in our Birmingham, AL office, the Project Coordinator will also play a key role in overseeing general office administrative functions and ensuring smooth day-to-day operations.

• Responsible for document control, filing, scanning, and hard copy creation.
• Support meeting coordination and communication tasks on projects.
• Administer Quality Management on projects.
• Provide contract & procurement administration support.
• Responsible for specification & technical documentation maintenance.
• Responsible for subcontractor invoice processing for vendor payments.
• Responsible for RFI & Submittal Management processes; project reporting and documentation compilation.
• Enter fee proposals in fee review tool and support proposal fee development by maintaining templates and tracking input requests.
• Enter estimate to completes in BST.
• Track the percentage complete against budget hours/costs.
• Support earned value tracking tool maintenance (if used), document scope changes and setup project/budget and enrollment in BST.
• Maintain PM documentation: project management plan updates, risk register entries, change log maintenance, and action item tracking.
• Develop schedule and updates and enter resource planning activities in eResource/BST.
• Perform other duties as assigned.

• High School diploma or GED. Bachelor's degree preferred.
• 2-5 years of relevant project coordination experience or comparable project administration experience.
• Advanced proficiency in Microsoft Office Suite.
• Comprehensive knowledge of document management systems.
• Proficiency in project management software (BST, SharePoint, ACC).
• Advanced Microsoft Office skills, particularly Excel.
• Knowledge of construction/engineering processes and terminology.
• Strong analytical and problem-solving abilities.
• Excellent interpersonal and client communication skills.
• Ability to work in a fast-paced, multi-project environment.
• Detail-oriented with strong follow-through capabilities.
• Strong organizational and communication skills.
• Proven ability to manage multiple projects simultaneously.

Barge Design Solutions, Inc., is an engineering and architecture firm with diverse in-house multidisciplinary practice areas. The employee-owned company is more than 550+ people strong and serves clients nationwide from multiple U.S. locations. Barge is ranked on Engineering News-Record (ENR)’s Top 500 Design Firms and Architectural Record’s Top 300 Architecture Firms and is a certified Great Place To Work®.

Our primary purpose for being in business is ultimately to create a better life by unleashing the potential of our people, clients and communities. This purpose is supported by our company’s core values because at the end of the day, Barge CARES:

• Collaborate – Help and expect help. Teamwork is essential in what we do.
• Authentic – Honesty, integrity and trust are at the heart of everything we do. We are who we say we are.
• Responsible – We are accountable for our work, our attitude, and our actions. We make Barge better.
• Excellence – We go all in and expect more of ourselves than others expect of us.
• Service – We are humble. We use our gifts in service of others.

We believe that if we are living out our purpose for being in business and integrating our values into everything we do, we will ultimately achieve our vision to be the firm best known for being selected when it matters most.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status or on the basis of disability. Equal Opportunity Employer/Veterans/Disabled