Administrative Specialist

Pay Grade 12

$48,211.92 - $54,639.12 Annually

EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK

for more details on state employment.

Cabinet for Health & Family Services

644 North Drive
Hopkinsville, KY 42240 USA

The Kentucky Department for Community Based Services (DCBS) is a multi-faceted agency that provides service sand programs to enhance the self-sufficiency of families; improve safety and permanency for children and vulnerable adults; and engage families and community partners in a collaborative decision-making process.

We are seeking an Administrative Specialist who is driven to succeed in helping people and the vulnerable population. The Administrative Specialist will provide administrative support to staff who determine eligibility in various public assistance programs. The employee is expected to perform at the highest qualityto ensure services to the vulnerable citizens.

We offer an exciting opportunity to be part of a team of professionals committed to providing services to the children and families of the Commonwealth. The employee is expected to perform all duties to the best of theirability, act in a responsible manner at all times, and treat all persons with respect. Career growth is encouraged through training and mentoring opportunities.

Benefits include health and life insurance, paid sick and vacation leave, and retirement benefits.

For more information on the Department for Community Based Services, please visit our website at: https://chfs.ky.gov/agencies/dcbs/pages/default.aspx

Responsibilities include but are not limited to the following:

• Provides administrative support to supervisor and employees providing public assistance eligibility services.
• Answers multi-line phone system, responds to inquiries by phone and in person.
• Prepares and maintains files, logs, manuals and other agency-specific documents.
• Drafts or prepares correspondence, detailed reports or other documents
• Orders office supplies and maintains inventory of equipment
• Receives, organizes and distributes mail and other materials.
• Enters time and attendance information into computer system and validates leave used and earned for staff.
• Schedules appointments or meetings for supervisor or staff.

• Strong verbal and written communication skills.
• Good customer service skills.
• Good time management and organizational skills.
• The ability to work well under pressure.

The position you are applying for has access to or use of federal tax information (FTI) or meets the statutory definition of front-line staff. Therefore, pursuant to IRS Publication 1075 and 900 KAR 1:009 or KRS 194A.062and 900 KAR 1:050, applicants for this position in the Cabinet for Health and Family Services (CHFS) shall submit to a fingerprint-based criminal background check by the Department of Kentucky State Police and the Federal Bureau of Investigation.

CHFS participates in E-Verify and will provide the federal government with your Form I-9 information toconfirm that you are authorized to work in U.S. CHFS will only use E-Verify once you have accepted a job offerand completed the Form I-9. For more information on E-Verify, or if you believe that CHFS has violated its E-Verify responsibilities, please contact Department of Homeland Security (DHS) at  or https://www.e-verify.gov/

EDUCATION: Graduate of a college or university with a bachelor's degree.

EXPERIENCE, TRAINING, OR

SKILLS:

One year of professional, administrative, or business experience.

Substitute EDUCATION for

EXPERIENCE:

Additional education will substitute for the required experience on a year-for-year basis.

Substitute EXPERIENCE for

EDUCATION:

Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-foryear basis.

SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE

Incumbents working in this job title primarily perform duties in an office setting.

This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.

If you have questions about this advertisement, please contact Jolee Ellis is or .

An Equal Opportunity Employer M/F/D