Office Manager

An established technical services organisation is seeking a proactive and highly organised Office Manager to support the smooth running of day‑to‑day operations. This role combines office management, HR administration, finance support, and operational coordination.

Office Manager responsibilities:

* Coordinate the monthly payroll process by liaising with external payroll and pension providers.

* Oversee the upkeep of the office building, grounds, and general facilities, working with suppliers and contractors when required.

* Manage administrative processes such as post handling, stationery ordering, filing, and supplier payments.

* Maintain staff records, including benefits administration (e.g., healthcare schemes, pension contributions, life assurance).

* Monitor office budgets and ensure cost‑effective operation of office services.

* Maintain compliance with GDPR, data protection requirements, and internal documentation protocols.

* Ensure invoices are created accurately and issued in accordance with contractual timelines.

* Maintain financial tracking sheets to monitor work orders, billing schedules, and customer invoicing.

* Support monthly accounts updates, basic reporting tasks, and other finance administration as needed.

Skills & experience required:

* Experience in an Office Manager, Business Manager, Operations Coordinator, or Administrative Management role.

* Bookkeeping or accountancy training, or demonstrable experience supporting finance and invoicing processes.

* Strong working knowledge of HR administration and employee lifecycle procedures.

* Background in managing suppliers, facilities, and external service contracts.

* Solid understanding of GDPR, data protection, and compliance frameworks.

* High proficiency in Microsoft Office, particularly Excel, and experience with administrative systems.

* Experience working within a small business or growing organisation is advantageous

Wild Recruitment Ltd T/A First Recruitment Services is acting as an employment agency in relation to this vacancy